James F. Valley
Wednesday, November 7, 2012
Sunday, July 1, 2012
Here are some guidelines to help you communicate better and more efficiently with email — and avoid mistakes!
- Use email the way you want others to use it.
Remember that a human being (just like you) is at the other end reading your email, and don’t write anything you wouldn’t say face to face.
- Be careful when addressing email.
Know to whom you are sending, and be careful using CC’ed addresses.
- Email should have a subject heading which reflects the content of the message.
Think of your subject line as the headline of an important news article. Make sure the subject line relates to the message content.
- Be conservative in what you send and liberal in what you receive.
You should not send heated messages (“flames”) even if you are provoked. Take another look before you send the message, and reread and reconsider the entire message, also from the recipient’s perspective, before you send it.
- Consider the recipient’s background.
Remember that the recipient is a human being whose culture, language, and humor have different points of reference from your own. Remember that date formats, measurements, and idioms may not travel well. Be especially careful with sarcasm.
- Wait overnight to send emotional responses to messages.
If you have really strong feelings about a subject, indicate it via FLAME ON/OFF enclosures. For example:
FLAME ON: This type of argument is not worth the bandwidth it takes to send it. It’s illogical and poorly reasoned. The rest of the world agrees with me.
- Be brief without being overly terse.
When replying to a message, include enough original material to be understood but no more. It is extremely bad form to simply reply to a message by including all the previous message: edit out all the irrelevant material.
- Use the inverted pyramid form of writing.
Your most important statements should appear in the first paragraph. Follow up with supporting details. Keep paragraphs short for easy reading, and use sub-topic headings within your email message if it is lengthy.
- When in doubt, send plain text messages, not HTML.
Not everybody can receive your fancily formatted emails, and some may even react furiously due to the size and formatting of the message.
- Forward messages as you received them.
If you are forwarding or re-posting a message you’ve received, do not change the wording.
- Avoid sending chain letters via email.
Sending chain letters is prohibited by many email providers, including Runbox, Yahoo, and Comcast. Chain emails are often hoaxes (see snopes.com) and may contain computer viruses, and is generally a waste of bandwidth and time.
- Use mixed case.
UPPER CASE LOOKS AS IF YOU’RE SHOUTING.
- Use symbols for emphasis.
“That *is* what I meant.” Use underscores for underlining. “_War and Peace_ is my favorite book.”
- Use smileys to indicate tone of voice, but use them sparingly.
is an example of a smiley (look sideways). Don’t assume that the inclusion of a smiley will make the recipient happy with what you say or wipe out an otherwise insulting comment.
- If you include a signature, keep it short.
Rule of thumb is no longer than 4 lines.
- Apply common sense “reality checks” before assuming a message is valid.
Just as email may not be private, email is subject to forgery and spoofing of various degrees of detectability.
- Consider the cost of receiving a message.
The cost of delivering an email message is, on the average, paid about equally by the sender and the recipient (or their organizations). This is unlike other media such as physical mail, telephone, TV, or radio. Sending someone email may also cost them in other specific ways like network bandwidth, disk space or CPU usage. This is a fundamental economic reason why unsolicited email advertising is unwelcome (and is forbidden in many contexts).
- Know how large a message you are sending.
Including large files may make your message so big that it cannot be delivered. Consider file transfer or sharing as an alternative, or cutting the file into smaller chunks and sending each as a separate message.
- Don’t send large amounts of unsolicited information or attachments to people.
It is inconsiderate, especially if the recipient uses an email client on a slow connection.
- Beware the dreaded forwarding loop.
Be sure you haven’t set up forwarding so that a message sent to you gets into an endless loop from one address to the next and back.
For more advice on email netiquette:
Friday, June 8, 2012
For a complete reading of the story as reported by the Arkansas Democrat Gazette, please click here (School Choice Article).
Monday, April 23, 2012
Sunday, April 22, 2012
From: "Will Bond" <firstname.lastname@example.org>
Date: Apr 22, 2012 12:10 PM
Subject: Register to Vote
This email was sent to email@example.com. To ensure that you continue receiving our emails, please add us to your address book or safe list.
Got this as a forward? Sign up to receive our future emails.
email marketing by Aurelian Communications
Friday, April 20, 2012
Helena-West Helena, AR -- On Tuesday, April 24, 2012, at 4:00 p.m. in the City Council Chambers of the Helena Municipal Building, Ray Foran, Robert Ford, David Lawman, Fred Smith and Wayne Webb, will square off in a discussion about the future of the Office of the Phillips County Sheriff and Tax Collector. This debate will be recorded and will air on KJIW FM 94.5 beginning at 8:00 p.m. on Tuesday night.
These candidates are seeking the Democratic Nomination. The winner will face two independent candidates in the November General Election: Mr. Neal Byrd and Mr. John Tilson.
Sheriff Ronnie White, who has served since January 1, 2001, is not seeking re-election. Sheriff White's departure has left an opening through which eight (8) men are striving to cross. Sheriff White succeeded Sheriff T. L. Green (May 1, 2000 - December 31, 2000) who was appointed by the Phillips County Quorum Court to serve out the remainder of Sheriff Kenneth Winfrey's term.
Sheriff Winfrey served from 1987 through his retirement on April 30, 2000. Winfrey succeeded Sheriff Marion Selmo Hickey (1967-1986) who had succeeded his father, Sheriff Edgar Putnam Hickey (1947-1966). Phillips County had another father son team elected during different time periods. F. F. Kitchen served 1898-1910 and 1916-1921 and Frank F. Kitchen, Jr. 1931-1946. Joseph Barlow served as Sheriff between 1929 and 1931 and J. D. Mays was Sheriff from 1921 to 1928. Records are incomplete regarding who served as Sheriff between 1910 and 1916.
The Sheriff and Tax Collector is elected to serve two (2) year terms and often is re-elected to serve until retirement, resignation or death. Therefore, the winner of the May Primary or June Runoff (if needed) will have history on his side.
Here's what Wikipedia says about Sheriffs in Arkansas:
In Arkansas, sheriffs and their deputies are fully empowered peace officers with county-wide jurisdiction and thus, may legally exercise their authority in unincorporated and incorporated areas of a county. All peace officers in Arkansas, whether sheriffs, city police, state troopers, or constables, have state-wide arrest powers for any felony criminal offense committed within their presence or view.
The duties of an Arkansas sheriff generally include providing law enforcement services to residents, managing county jail(s), and providing bailiffs for the county, district, circuit, and other courts within the county.
With very limited exceptions, sheriffs and their deputies may exercise their official authority only within the geographical boundaries of their specific county.
The office of sheriff was created by the state constitution and the office has not been substantially changed in 100 years.
Sheriffs in Arkansas are elected in even numbered years by citizens of their county to serve a term of two (2) years in office in accordance with the state constitution. Sheriffs rely upon the county's legislative body, known as the "Quorum Court", to appropriate funding and approve the yearly operating budget. However, in all other circumstances, the sheriff is entirely independent in the management of his elected office and is not subservient to or accountable to any other elected county official or body.
In some counties of Arkansas, a sheriff cannot campaign for reelection while wearing a county owned badge.
If you would like to participate, please email questions to debate@insidescooponline or use our twitter handle @scooponline and hash tag #pcsodebate.
Friday, January 20, 2012