Tuesday, December 15, 2009

ADMINISTRATION WEEKLY DHR - 12-14-09

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 12/14/09
PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • WEEKLY DEPARTMENT HEAD MEETING
  • Submitted first rough draft of Blues Festival letter to Munnie Jordan
  • Met with Colonel Fielder & Officer Garrison with more suggestions for the letter
  • Continued to work on budget
  • Spoke with Debbie Bousquet, Ms. Poole, Ms. Donaldson about STOP grant
  • Discussed Vehicle Log during Department Head Meeting and asked them to complete them on each vehicle for the year

  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS

TUESDAY:
  • Civil Service Commission Meeting 
  • (LIVE STREAMING OF COUNCIL MEETING OCCURRED AT HTTP://USTREAM.TV/CHANNEL/JIM-RILEY-LIVE)
  • WORKING ON CHRISTMAS PARTY DOOR PRIZES & DONATIONS
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS
  • COUNCIL TO MEET ON DECEMBER 9TH, 10TH, 15TH, 17TH AND 22ND.

WEDNESDAY:
  • Tagged 3 vehicles for the Street Department
  • APPROVED VARIOUS PURCHASES
  • SENT TUNDRA TO EAST AR COMM. FOR LIGHT INSTALLATION
  • BEGAN DISCUSSION ON PROTOCOL TO FILL POSITION AT WHWU
  • Continued compiling 2006-2009 CODE BE PRINTED AND DELIVERED TO ALL COUNCIL MEMBERS
  • Met with Captain Petty concerning Vehicle Maintenance Log
  • WORKING ON CHRISTMAS PARTY DOOR PRIZES & DONATIONS
  • CONTINUED TOTALING & FINALIZING PO DOCUMENT
  • Attended Council budget meeting


THURSDAY:
  • FINALIZE RETIREMENT QUESTION FOR T.L. GREEN/DAVID LOVELL
  • CONTINUED TOTALING & FINALIZING PT DOCUMENTS
  • Attended Council budget meeting
  • Attended East Landfill Committee meeting

FRIDAY:
  • Provided the department heads with a calendar of December Vacations
  • Attended KFFA unveiling 
  • Provided the Department Heads with a monthly Leave Report
  • Worked on the City of Helena-West Helena Christmas Party
  • Submitted Resolutions to various funeral homes for funerals this week
  • Completed copying Ordinances for City Council Membersb
  • City Council Agenda Placed on Website: http://bit.ly/hwhccagenda120909 
  • 2010 Budget File Shared at: http://files.me.com/jfvalley/vqcuf3 for next 30 days


FUTURE WEEKLY ACTIVITIES:
  • FINANCE REPORT FOR DECEMBER 15, 2009 MEETING
  • BIDS FOR REFUSE TRUCK
  • BIDS FOR FIRE CHIEF'S TRUCK
  • SALE OF GREEN CHEVY IMPALA (CODE ENFORCEMENT)
  • PRESENTATION TO DEACON JOHNSON AT FBC
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS
  • CITY COUNCIL MEETINGS: DECEMBER 9TH, 10TH, 15TH, 17TH AND 22ND,

FOLLOW UP ACTIVITIES:

  • CODIFICATION
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY

STAFF CONCERNS/ISSUES:

  • CIVIL SERVICE COMMISSION: MEETING DECEMBER 8, 2009
  • PLANNING COMMISSION: MEETING DECEMBER 9, 2009
  • A & P COMMISSION: MEETING DECEMBER 2, 2009
  • DISTRICT COURT NEEDS 1.5 MORE STAFF
  • POLICE DISPATCH NEEDS AT 0.5 ADDITIONAL DISPATCHER
  • WATER -- LOST ONE EMPLOYEE (WILLIE "PETER WILL" DEAN) PASSED AWAY
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS 1 MOR STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).