Friday, December 18, 2009

ADMINISTRATION WEEKLY DHR - 12-21-09

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 12/14/09
PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • WEEKLY DEPARTMENT HEAD MEETING
  • Continued to work on budget
  • Discussed Vehicle Log during Department Head Meeting and asked them to complete them on each vehicle for the year
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS

TUESDAY:
  • Budget Meeting with Council & Department Heads Presented - Water (Terry), Police (Colonel Fielder) 
  • (LIVE STREAMING OF COUNCIL MEETING OCCURRED AT HTTP://USTREAM.TV/CHANNEL/JIM-RILEY-LIVE)
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS
  • COUNCIL TO MEET ON DECEMBER 22ND.
  • Attended 3 Rivers Flooring job fair at PCCUA


WEDNESDAY:
  • APPROVED VARIOUS PURCHASES
  • Continued compiling 2006-2009 CODE BE PRINTED AND DELIVERED TO ALL COUNCIL MEMBERS
  • Spoke with Rachel who has written out VML, now transferring them to electronic  (VML) = Vehicle Maintenance Log
  • CONTINUED TOTALING & FINALIZING PO DOCUMENT

THURSDAY:
  • Attended Council budget meeting -- Budget Meeting with Council & Department Heads Presented - Water (KEN), Parks & Recreation (BARRY OSHEA BURRELL), and Code Enforcement (PATRICK ALLEN & JOSHUA MCINTOSH)
  • FINALIZE RETIREMENT QUESTION FOR T.L. GREEN/DAVID LOVELL
  • CONTINUED TOTALING & FINALIZING PT DOCUMENTS

FRIDAY:
  • Provided the Department Heads with a monthly Leave Report
  • Submitted Resolutions to various funeral homes for funerals this week
  • Completed copying Ordinances for City Council Members
  • City Council Agenda Placed on Website: http://bit.ly/hwhccagenda120909 
  • 2010 Budget File Shared at: http://files.me.com/jfvalley/vqcuf3 for next 30 days


FUTURE WEEKLY ACTIVITIES:
  • FINANCE REPORT FOR DECEMBER 22, 2009 MEETING
  • BIDS FOR REFUSE TRUCK
  • BIDS FOR FIRE CHIEF'S TRUCK
  • SALE OF GREEN CHEVY IMPALA (CODE ENFORCEMENT)
  • SALE OF WHITE IMPALA (CID 405)
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS
  • CITY COUNCIL MEETINGS: DECEMBER 9TH, 10TH, 15TH, 17TH AND 22ND,

FOLLOW UP ACTIVITIES:

  • Complete letter to Munnie Jordan
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION

STAFF CONCERNS/ISSUES:

  • CIVIL SERVICE COMMISSION: TBA
  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • DISTRICT COURT NEEDS 1.5 MORE STAFF
  • POLICE DISPATCH NEEDS AT 0.5 ADDITIONAL DISPATCHER
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).