Friday, December 4, 2009

Administration Weekly DHR - 12/7/09

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________
ADMINISTRATION WEEKLY DHR - 12/7/09
PREPARED BY: MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA
COVINGTON, PA.
SPECIFIC WEEKLY ACTIVITIES
MONDAY:
• WEEKLY DEPARTMENT HEAD MEETING
• MET WITH PAULA OLIVER REGARDING HISTORIC DISTRICT COMMISSION
• JOHN MIXON, ARCHITECT -- KIPP DELTA MIDDLE SCHOOL
• CITY COUNCIL PACKETS
• REVIEWED 2010 BUDGET
• DRAFT VEHICLE MAINTENANCE LOG
• UPDATED DECEMBER 1, 2009 AGENDA WEBPAGE
• DRAFT STEP PAY GRADE SYSTEM
• MONITORED BLOG POSTING
• PREPARED POLICE AND FIRE ROSTERS AND PAY RATES FOR CSC
• CONTINUED TOTALING & FINALIZING PO DOCUMENTS
TUESDAY:
• CITY COUNCIL MEETING
• (LIVE STREAMING OF COUNCIL MEETING OCCURRED AT
HTTP://USTREAM.TV/CHANNEL/JIM-RILEY-LIVE)
• BEGAN WORK ON DECEMBER 15, 2009 AGENDA WEBPAGE
• WORKING ON POLICE VEHICLE MAINTENANCE LOG
• WORKING ON CHRISTMAS PARTY DOOR PRIZES & DONATIONS
• CONTINUED TOTALING & FINALIZING PO DOCUMENTS
• COUNCIL TO MEET ON DECEMBER 9TH, 10TH, 15TH, 17TH AND 22ND.
WEDNESDAY:
• MEETINGS WITH CITIZENS
• APPROVED VARIOUS PURCHASES
• SENT TUNDRA TO EAST AR COMM. FOR LIGHT INSTALLATION
• RECEIVE IMPALA FROM EAST AR. COMM WITH LIGHTS AND RADIO INSTALLED
(TAILLIGHTS NOT WORKING -- WILL HAVE CHECKED OUT)
• DIRECTED THAT GREEN TAHOE BE CHECKED-OUT; SERVICE ENGINE LIGHT;
DELAYED STARTING; HORN; FOG LIGHT; HEATER AND RADIO
• RECEIVED NOTES FROM CITY CLERK ON COUNCIL MEETING REQUESTS FROM
COUNCIL MEMBERS
• BEGAN DISCUSSION ON PROTOCOL TO FILL POSITION AT WHWU
• DIRECTED THAT 2006 CODE BE PRINTED AND DELIVERED TO BRUCE HUDSON.
• WORKING ON POLICE VEHICLE MAINTENANCE LOG
• WORKING ON CHRISTMAS PARTY DOOR PRIZES & DONATIONS
• CONTINUED TOTALING & FINALIZING PO DOCUMENTS
• ATTENDED FUNERAL AT KINCAID AUDITORIUM
THURSDAY:
• GAUGE ABILITY OF THE ARCHITECT AND PIPELINE REPS TO BE HERE ON THE 22ND.
• FINALIZE RETIREMENT QUESTION FOR T.L. GREEN/DAVID LOVELL
• CONTINUED TOTALING & FINALIZING PT DOCUMENTS
• UNDATED DEPARTMENT HEAD REPORT
• MET WITH DAVE HARNDEN, 3 RIVERS FLOORING INC, RE: 80 JOBS ON FIRST
STREET WITH STARTING PAY AT $10.00/HR FOR GENERAL LABOR (80 JOBS IN
HELENA-WEST HELENA AND 80 MORE IN MARKS, MS.)
• MET WITH LAKETHA BROWN RE: CHRISTMAS PARADE
• MET WITH OSHEA BURRELL RE: DELTA CHRISTMAS
• MONITORED AND CALIBRATED EMAIL GROUPS
• UPLOADED FIRST DRAFT OF COUNCIL AGENDA FOR DECEMBER 15
• WROTE LETTERS TO FAYETTEVILLE PIPELINE REP. AND KIPP ARCHITECT REP.
REGARDING MEETING ON 15TH OR 22ND.
• Emailed Vehicle Maintenance logs to Department Head Group for them
to take most problematic vehicle and complete if for 2009 to track
expenditures on the vehicle
• Collaborated with the Fire Department to get battery for Code
Enforcement (green) auto
FRIDAY:
• FUNERAL RESOLUTIONS
• CHRISTMAS PARADE-- DOWNTOWN (HELENA)
• DELTA CHRISTMAS -- HCC 511 MILLER STREET
• Worked on grievance between two employees of the Eastside water Co.
• Provided the department heads with a calendar of December Vacations
• Provided the Department Heads with a monthly Leave Report
• Worked on the City of Helena-West Helena Christmas Party
• Submitted Resolutions to various funeral homes for funerals this week
• REVIEWED AND FORWARD RESPONSES FROM GUEST OF 15TH'S MEETING; CAN'T
MAKE IT ON 22ND
• Met with Mid-Delta Community Services Representative re: D-TYME
Youth Services regarding reaching out to youths in our community and
being positive influence in their lives. (870)816-4827 -- Ms. Carol
McKinney. This program will kick off in January 2010.
FUTURE WEEKLY ACTIVITIES:
• FINANCE REPORT FOR DECEMBER 15, 2009 MEETING
• BIDS FOR REFUSE TRUCK
• BIDS FOR FIRE CHIEF'S TRUCK
• SALE OF GREEN CHEVY IMPALA (CODE ENFORCEMENT)
• PRESENTATION TO DEACON JOHNSON AT FBC
• TRAVEL REIMBURSEMENT FORMS
• OVERNIGHT TRAVEL APPLICATION FORMS
• CITY COUNCIL MEETINGS: DECEMBER 9TH, 10TH, 15TH, 17TH AND 22ND,
FOLLOW UP ACTIVITIES:
• CODIFICATION
• ANNEXATION -- ISLANDS
• ANNEXATION -- GENERALLY
STAFF CONCERNS/ISSUES:
• CIVIL SERVICE COMMISSION: MEETING DECEMBER 8, 2009
• PLANNING COMMISSION: MEETING DECEMBER 9, 2009
• A & P COMMISSION: MEETING DECEMBER 2, 2009
• DISTRICT COURT NEEDS 1.5 MORE STAFF
• POLICE DISPATCH NEEDS AT 0.5 ADDITIONAL DISPATCHER
• WATER -- LOST ONE EMPLOYEE (WILLIE "PETER WILL" DEAN) PASSED AWAY
• POLICE HAS SEVERAL OPEN OFFICER SLOTS
• FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
• SANITATION NEEDS 1 MOR STAFF PERSON
• 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER
• HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
• ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).