Agenda
Department Head’s Meeting
Monday, January 5, 2009
10:30 a.m. - 12:00 p.m.
226 Perry Street
1) Department and Department Head Reports
· Parks and Recreation
· Police
· Fire
· Streets
· Sanitation
· Landfill
· Water - East
· Water - West
· Court
· Code Enforcement
· Purchasing
· HR
· Administration
2) Plan of Action
a. How to run the department
b. Job Descriptions (inclusive of equipment needed to do job)
c. Needs of department over next 5 years
d. Number of persons needed to carry out department mission
e. Mission statement?
d.
3) Alleys, Ditches, Lots -- STATUS AND APPROACH
Valley Drive -- Status????
5) ARML Executive Committee Meeting Report (sample ordinances)
6) Budget 2010 (to be PRESENTED FOR VOTE on December 30, 2009)
7) Staff Reduction(s)
a. Attrition
b. Budget
c. Part-Time Staffers -- Effective November 4, 2009
8) Civil Service Commission (TBA)
9) Computers
10) City Council Meeting 12-30-2009?
11) Overtime - Dual Employment
12) Cell Phone – Smart Phones -- (needs?)
13) Department Heads: detail, vehicle maintenance logs, better organization, better cooperation, discipline – From DHM 2-25-08
14) Morale- How are we doing? What's the feel of the employees?
15) IRS- City Vehicle Policy /City of HWH employees taking vehicles home (who/why/tax implications)
16) Bids-- Publish for _________________
a. Refuse Trucks
b. Code Enforcement Impala
c. CID IMPALA
d. P/U Fire Department
17) Planning Commission Meeting (When ???)
18) Ray Woodruff, District Engineer --Overpass and other items / standing water (Additional Item -- Ask Sandi)
19) Audit and Money handling processes
20) Police Vehicle Maintenance
21) Spending Freeze (Revamp Purchasing -- More Planned Approach
22) Water Company Consolidation-Drive Through Payments - Anywhere Payments -- Consultant Needed??
23) Code Enforcement Issues at Schools -- Please take this week to do a cumulative review of the school facilities and gauge their compliance with city ordinances
24) Other Business -- DHRs DUE FRIDAY AT NOON -- TBD
