Wednesday, December 30, 2009

DHM Agenda 01-05-2009



Agenda



Department Head’s Meeting



Monday, January 5, 2009



10:30 a.m. - 12:00 p.m.



226 Perry Street









1)      Department and Department Head Reports



·         Parks and Recreation



·         Police



·         Fire



·         Streets



·         Sanitation



·         Landfill



·         Water - East



·         Water - West



·         Court



·         Code Enforcement



·         Purchasing



·         HR



·         Administration



2)      Plan of Action



            a.    How to run the department



            b.    Job Descriptions (inclusive of equipment needed to do job)



            c.    Needs of department over next 5 years



            d.    Number of persons needed to carry out department mission



            e.    Mission statement?



            d.    


3)      Alleys, Ditches, Lots -- STATUS AND APPROACH

        Valley Drive -- Status????



5)     ARML Executive Committee Meeting Report (sample ordinances)



6)      Budget 2010 (to be PRESENTED FOR VOTE  on December 30, 2009)



7)      Staff Reduction(s)



            a.    Attrition



            b.    Budget

            c.    Part-Time Staffers -- Effective November 4, 2009


8)    Civil Service Commission (TBA)

9)    Computers



10)  City Council Meeting 12-30-2009?

11)  Overtime - Dual Employment


12)  Cell Phone – Smart Phones -- (needs?)



13)  Department Heads: detail, vehicle maintenance logs, better organization, better cooperation, discipline – From DHM 2-25-08


14)  Morale- How are we doing? What's the feel of the employees?


15)  IRS- City Vehicle Policy /City of HWH employees taking vehicles home (who/why/tax implications)


16)  Bids-- Publish for  _________________

        a.  Refuse Trucks

        b.  Code Enforcement Impala

        c.  CID IMPALA

        d.  P/U Fire Department


17)  Planning Commission Meeting (When ???)


18)  Ray Woodruff, District Engineer --Overpass and other items / standing water (Additional Item -- Ask Sandi)


19) Audit and Money handling processes



20)  Police Vehicle Maintenance



21)  Spending Freeze (Revamp Purchasing -- More Planned Approach



22)  Water Company Consolidation-Drive Through Payments - Anywhere Payments -- Consultant Needed??


23)   Code Enforcement Issues at Schools -- Please take this week to do a cumulative review of the school facilities and gauge their compliance with city ordinances   


24)  Other Business -- DHRs DUE FRIDAY AT NOON -- TBD