Friday, February 5, 2010

ADMINISTRATION WEEKLY DHR 2-08-10

CITY OF HELENA WEST HELENA, ARKANSAS

JAMES F. VALLEY, MAYOR

(870)817-4035 CELL PHONE

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ADMINISTRATION WEEKLY DHR - 02/08/10

PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.



SPECIFIC WEEKLY ACTIVITIES



MONDAY:



  • OPENED RFPs FOR DETAILING CITY VEHICLES
  • ORDERED SPEED HUMPS
  • HAD UNIT WITH BROKEN AXLE REPAIRED (WHITE CROWN VICTORIA)
  • Guidelines & Application Forms are available for download at www.adem.arkansas.gov under the fire service section
  • State agencies, local governments, and private non-profits that are in the impacted counties and suffered damages from the Oct 29 & 30 event that they must complete an RPA and send it to ADEM no later than the Jan 2 date
  •  



TUESDAY: 



  • MET WITH ERNIE CARSON (REGARDING BIDS)
  • CITY COUNCIL MEETING
  • FLEMING IVORY STATED BRITISH WILL BE FEBRUARY 19TH
  • TAGGED SEVERAL VEHICLES
  • ARKANSAS DEVELOPMENT CONFERENCE IN THE COUNCIL CHAMBERS ON FEB. 10
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS
  • BASE PAY ORDINANCE WAS NOT DISCUSSED AT THE COUNCIL MEETING
  • ORDINANCE COMBINING CLERK AND TREASURER POSITIONS FAILED
  • ORDINANCE ON SCOPE OF WORK WAS ADDED TO THE NEXT AGENDA



WEDNESDAY:





  • ORDERED FIRE CHIEF POLICE TRUCK FROM LANDERS
  • DISCUSSED BIDDING OUT UNIFORM CONTRACT
  • RECEIVED AUTO LAWSUIT (CHRISTOPHER SPEED)
  • APPROVED VARIOUS PURCHASES
  • WORKING TO FIND COST EFFECTIVE TIME CLOCK
  • CONTINUED WORKING ON FLOW CHART FOR PURCHASING
  • City Council Agenda on Website: http://bit.ly/hwhccagenda2210  
  • 2010 Budget File Shared at: http://files.me.com/jfvalley/vqcuf3 
  • MAILED CITY COUNCIL PAYROLL CHECKS



THURSDAY:



  • LETTER CONCERNING PORT
  • WORKED ON NEW PROPOSAL FOR DETAIL OF CITY VEHICLES
  • WORKED ON NEW PROPOSAL FOR SALE OF SEVERAL VEHICLES
  • REVIEW APPLICATIONS AND DISCUSSED THE SAME WITH HR DIRECTOR
  • WORKED ON APPLICATION FOR FINANCING OF $134,450.00 REFUSE TRUCK PURCHASE
  • MADE PROVISIONS FOR AUDITORS WORK SPACE



FRIDAY:



  • COUNTY WIDE TASK FORCE KICKOFF MEETING
  • CONTINUED WORK ON APPLICATION FOR FINANCING
  • SGRUGGS SUBMITTED PROPOSAL FOR USED KNUCKLEBOOM $40,000.00 (100,000 MILES)
  • PREPARED DHM AGENDA
  • CREATING ONLINE DOCUMENTS FOR PURCHASING, TRAVEL, ETC.
  • RECEIVED FRANCHISE FEES FROM GEORGE KING WITH SUDDENLINK
  • HELD APPEAL FOR EMPLOYEE WHO WAS SUSPENDED FOR 3 DAYS; REDUCED TO 1 DAY AFTER CONSULTATION WITH FOREMAN AND SUPERVISOR
  • ATTENDED PHILLIPS COUNTY LAW ENFORCEMENT TASK FORCE PRELIMINARY MEETING
  • MET WITH STATE REPRESENTATIVE CLARK HALL ON A VARIETY OF ISSUES
  • APPROVED TRAVEL REQUESTS AND PER DIEMS FOR MARDI GRAS (POLICE) FORT SMITH (PARKS AND RECREATION)
  • DIRECTED TABLES AND CHAIRS BE SET UP IN AUDITORS WORK SPACE




FUTURE WEEKLY ACTIVITIES:



  • PROPOSAL FOR USED KNUCKLEBOOM
  • SALE THE 4 AUTOS 
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS



FOLLOW UP ACTIVITIES:



  • 2010 CENSUS
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES



STAFF CONCERNS/ISSUES:

CIVIL SERVICE COMMISSION: TBA



  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).