Sunday, February 21, 2010

ADMINISTRATION WEEKLY DHR 2-22-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 02//22/2010
PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • DISCUSSED PURCHASING FLOW CHART
  • PREPARED DEPARTMENT HEAD AGENDA
  • 2 COUNCILMEN REQUESTED THEIR CHECK NOT BE MAILED
  • Guidelines & Application Forms are available for download at www.adem.arkansas.gov under the fire service section
  • State agencies, local governments, and private non-profits that are in the impacted counties and suffered damages from the Oct 29 & 30 event that they must complete an RPA and send it to ADEM no later than the Jan 2 date
  •  

TUESDAY: 
  • HEALTH LITERACY MEETING AT DELTA AHEC
  • SCHEDULED DRUG EDUCATION CLASSES FOR MARCH 16TH & 17TH
  • COMPARING CELL PHONE PLANS OF VERIZON & AT&T
  • RECEIVED MAP FROM URBAN PLANNING ASSOCIATES
        1. Neighborhoods of particular historic or architectural importance
        2. Corridors or gateways of importance
        3. Historic sites or properties
        4. Trouble spots for traffic, blight, etc
        5. Important vistas 
  • AUDITORS HAVE LOCATED IN OLD CITY HALL BUILDING
  • GATHERED INFORMATION FOR AUDITORS
  • SUPPLIED JOHNNIE BROOME INFORMATION FOR GRANTS FOR AIRPORT
  • WORKED ON UPCOMING CENSUS RALLY
  • FORWARDED PICTURES FROM CRIMINAL TASK FORCE TO 
  • ATTENDED CIVIL SERVICE COMMISSION MEETING
  • ARKANSAS DEVELOPMENT CONFERENCE POSTPONED 
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS

WEDNESDAY:
  • APPROVED VARIOUS PURCHASES
  • WORKING TO FIND COST EFFECTIVE TIME CLOCK
  • SPOKE WITH DEBBIE BOUSQUETTE CONCERNING GRANT
  • CONTINUED WORKING ON FLOW CHART FOR PURCHASING
  • City Council Agenda on Website: http://bit.ly/hwhccagenda2210  


THURSDAY:`
  • MET WITH EMPLOYEES ABOUT AUDIT EXCEPTIONS
  • MET WITH HWHSD ABOUT SUMMER FEST
  • WORKED ON NEW PROPOSAL FOR SALE OF SEVERAL VEHICLES
  • WORKED ON APPLICATION FOR FINANCING OF $134,450.00 REFUSE TRUCK PURCHASE

FRIDAY:
  • CONTINUED WORK ON APPLICATION FOR FINANCING
  • PREPARED DHM AGENDA
  • CREATING ONLINE DOCUMENTS FOR PURCHASING, TRAVEL, ETC.
  • MET WITH STATE REPRESENTATIVE CLARK HALL ON A VARIETY OF ISSUES
  • APPROVED TRAVEL REQUESTS AND PER DIEMS FOR MARDI GRAS (POLICE) FORT SMITH (PARKS AND RECREATION)
  • RELAY FOR LIFE FUNDRAISER SCHEDULED FOR SATURDAY
  • ARRANGED A FOOTBALL CLINIC FOR HELENA-WEST HELENA THROUGH FITZ HILL

FUTURE WEEKLY ACTIVITIES:
  • PROPOSAL FOR USED KNUCKLEBOOM
  • PREPARE BIDS FOR SALE OF VARIOUS ITEMS INCLUDING VEHICLES 
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • 2010 CENSUS
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES

STAFF CONCERNS/ISSUES:
CIVIL SERVICE COMMISSION: TBA
  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).

No comments: