Friday, February 26, 2010

ADMINISTRATION WEEKLY DHR 3-01-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 02//22/2010
PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • ATTENDED BRITISH CHOIR PERFORMANCE AT CENTRAL ON FRIDAY AFTERNOON
  • PREPARED DEPARTMENT HEAD AGENDA
  • MET WITH CERTIFICATION COMMITTEE FOR HELENA-WEST HELENA SCHOOL DISTRICT
  • COLLECTED AUDIT DOCUMENTATION
  • PURCHASE ORDERS
  • MET WITH EMPLOYEES CONCERNING AUDIT EXCEPTIONS FROM PREVIOUS AUDIT
  • COLLABORATED WITH CENSUS BUREAU PERSONNEL
  • SENT BIDS TO DAILY WORLD
  • SHARED WARD MAPS
  • State agencies, local governments, and private non-profits that are in the impacted counties and suffered damages from the Oct 29 & 30 event that they must complete an RPA and send it to ADEM no later than the Jan 2 date
  •  

TUESDAY: 
  • CENSUS RALLY
  • HEALTH LITERACY MEETING AT DELTA AHEC
  • SCHEDULED DRUG EDUCATION CLASSES FOR MARCH 16TH & 17TH
  • COMPARING CELL PHONE PLANS OF VERIZON & AT&T
  • GATHERED INFORMATION FOR AUDITORS
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS

WEDNESDAY:
  • APPROVED VARIOUS PURCHASES
  • SPOKE WITH DEBBIE BOUSQUETTE CONCERNING GRANT (WANTS MEETING WITH MAYOR)
  • SCHEDULED MEETING WITH SENATORS, PRYOR & LINCOLN CONCERNING STIMILUS
  • City Council Agenda on Website: http://bit.ly/hwhccagenda3210  


THURSDAY:`
  • MET WITH EMPLOYEES ABOUT AUDIT EXCEPTIONS
  • MET AT GREATER POWER HOUSE CHURCH CONCERNING SUMMER FEST
  • WORKED ON NEW PROPOSAL FOR SALE OF SEVERAL VEHICLES

FRIDAY:
  • CONTINUED WORK ON APPLICATION FOR FINANCING
  • PREPARED DHM AGENDA
  • CREATING ONLINE DOCUMENTS FOR PURCHASING, TRAVEL, ETC.
  • RELAY FOR LIFE FUNDRAISER HELD ON FEBRUARY 20TH
  • ARRANGED A FOOTBALL CLINIC FOR HELENA-WEST HELENA THROUGH FITZ HILL

FUTURE WEEKLY ACTIVITIES:
  • PROPOSAL FOR USED KNUCKLEBOOM
  • PREPARE BIDS FOR SALE OF VARIOUS ITEMS INCLUDING VEHICLES 
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • ANOTHER 2010 CENSUS RALLY
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES

STAFF CONCERNS/ISSUES:
CIVIL SERVICE COMMISSION: TBA
  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).

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