ADMINISTRATION WEEKLY DHR 3-01-10

CITY OF HELENA WEST HELENA, ARKANSAS

JAMES F. VALLEY, MAYOR

(870)817-4035 CELL PHONE

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ADMINISTRATION WEEKLY DHR - 02//22/2010

PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:

• ATTENDED BRITISH CHOIR PERFORMANCE AT CENTRAL ON FRIDAY AFTERNOON
• PREPARED DEPARTMENT HEAD AGENDA
• MET WITH CERTIFICATION COMMITTEE FOR HELENA-WEST HELENA SCHOOL DISTRICT
• COLLECTED AUDIT DOCUMENTATION
• PURCHASE ORDERS
• MET WITH EMPLOYEES CONCERNING AUDIT EXCEPTIONS FROM PREVIOUS AUDIT
• COLLABORATED WITH CENSUS BUREAU PERSONNEL
• SENT BIDS TO DAILY WORLD
• SHARED WARD MAPS
• State agencies, local governments, and private non-profits that are in the impacted counties and suffered damages from the Oct 29 & 30 event that they must complete an RPA and send it to ADEM no later than the Jan 2 date
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TUESDAY: 

• CENSUS RALLY
• HEALTH LITERACY MEETING AT DELTA AHEC
• SCHEDULED DRUG EDUCATION CLASSES FOR MARCH 16TH & 17TH
• COMPARING CELL PHONE PLANS OF VERIZON & AT&T
• GATHERED INFORMATION FOR AUDITORS

• CONTINUED TOTALING & FINALIZING PO DOCUMENTS

WEDNESDAY:

• APPROVED VARIOUS PURCHASES
• SPOKE WITH DEBBIE BOUSQUETTE CONCERNING GRANT (WANTS MEETING WITH MAYOR)
• SCHEDULED MEETING WITH SENATORS, PRYOR & LINCOLN CONCERNING STIMILUS
• City Council Agenda on Website: http://bit.ly/hwhccagenda3210  
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THURSDAY:`

• MET WITH EMPLOYEES ABOUT AUDIT EXCEPTIONS
• MET AT GREATER POWER HOUSE CHURCH CONCERNING SUMMER FEST
• WORKED ON NEW PROPOSAL FOR SALE OF SEVERAL VEHICLES

FRIDAY:

• CONTINUED WORK ON APPLICATION FOR FINANCING
• PREPARED DHM AGENDA
• CREATING ONLINE DOCUMENTS FOR PURCHASING, TRAVEL, ETC.
• RELAY FOR LIFE FUNDRAISER HELD ON FEBRUARY 20TH
• ARRANGED A FOOTBALL CLINIC FOR HELENA-WEST HELENA THROUGH FITZ HILL

FUTURE WEEKLY ACTIVITIES:

• PROPOSAL FOR USED KNUCKLEBOOM
• PREPARE BIDS FOR SALE OF VARIOUS ITEMS INCLUDING VEHICLES 
• TRAVEL REIMBURSEMENT FORMS
• OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:

• ANOTHER 2010 CENSUS RALLY
• ANNEXATION -- ISLANDS
• ANNEXATION -- GENERALLY
• STREET PAVEMENT AND DRAINAGE PLANS
• CITY COUNCIL REQUESTS FOR INFORMATION
• ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES

STAFF CONCERNS/ISSUES:

CIVIL SERVICE COMMISSION: TBA

• PLANNING COMMISSION: TBA
• A & P COMMISSION: TBA
• WATER -- ADVERTISED OPEN POSITION
• POLICE HAS SEVERAL OPEN OFFICER SLOTS
• FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
• SANITATION NEEDS ONE MORE STAFF PERSON
• 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
• HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
• ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).