Friday, March 19, 2010

ADMINISTRATION WEEKLY DHR 3-22-10 A

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 03//22/2010
PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • PREPARED DEPARTMENT HEAD AGENDA
  • COLLECTED AUDIT DOCUMENTATION 
  • SPOKE WITH DEBBIE BOUSQUET
  • PURCHASE ORDERS
  • VISITED WITH MIKE MARLAR ABOUT PENDING PROJECTS
  • SUPPLIED LIST OF CANDIDATES RUNNING FOR OFFICE
  • INFORMED PARTIES OF POSTPONED FOOTBALL CLINIC
  • REQUESTED CRIME FORCE TASK FORCE DOCUMENTATION BE PROVIDED TO SOUTHERN BANCORP
  • MET WITH EMPLOYEES CONCERNING AUDIT EXCEPTIONS FROM PREVIOUS AUDIT
  • ATTENDED SUMMER FEST MEETING
  • SOLD WHITE IMPALA, SHOWED GREEN IMPALA & CROWN VIC
  • ASSISTED CITY TREASURER & CLERK OFFICES COLLECT AUDIT DOCUMENTATION
  • POSTED GEORGE BINGHAM LETTER
  • CONTINUED WORKING TO IMPROVE T-1 LINE (TELEPHONE)


TUESDAY: 
  • ATTENDED KIPP LUNCHEON WITH MAJOR CONTRIBUTORS
  • SAFETY CLASS SCHEDULED
  • SCHEDULED DRUG EDUCATION CLASSES FOR MARCH 16TH & 17TH
  • CONTINUED TOTALING & FINALIZING PO DOCUMENTS
  • SPOKE WITH CODE ENFORCEMENT CONCERNING OCCUPATIONAL LICENSES


WEDNESDAY:
  • APPROVED VARIOUS PURCHASES
  • SAFETY CLASS 
  • FORWARDED CENSUS REMINDER
  • SPOKE WITH DEBBIE BOUSQUETTE CONCERNING GRANT (WANTS MEETING WITH MAYOR)
  • City Council Agenda on Website: http://bit.ly/hwhccagenda3210  
  • ARKANSAS MUNICIPAL LEAGUE MEETING (EXECUTIVE COMMITTEE)
  • ATTENDED GROWING HEALTHY COMMUNITIES MEETING AT DELTA AHEC
  • MET WITH MIKE MARLAR, MARLAR-ENGINEERING, REGARDING PARKS, STREETS, SIDEWALKS, STREETSCAPES, GRANTS, DRAINAGE, FLOODING AND OTHER MATTERS

THURSDAY:`
  • MET WITH EMPLOYEES ABOUT AUDIT EXCEPTIONS
  • MET AT GREATER POWER HOUSE CHURCH CONCERNING SUMMER FEST
  • SOLD GREEN IMPALA

FRIDAY:
  • MET WITH RAE
  • SOLD CROWN VIC
  • INFORMED STAFF TO MAKE RESTITUTION FOR AUDIT DESCREPANCIES
  • REQUESTED LANDFILL VOLUMES FOR NOVEMBER & DECEMBER 2009
  • DEPARTED FOR NATIONAL LEAGUE OF CITIES CONFERENCE MARCH 12-17, 2010, WASHINGTON, DC
  • DELIVERED AUDIT DOCUMENTATION TO FLETCHER LONG'S OFFICE

FUTURE WEEKLY ACTIVITIES:
  • PREPARE BIDS FOR SALE OF VARIOUS ITEMS 
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
  • PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
  • VEHICLE LISTING FOR COUNCIL MEMBERS
  • SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:
CIVIL SERVICE COMMISSION: TBA
  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)

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