ADMINISTRATION WEEKLY DHR 3-22-10 A

CITY OF HELENA WEST HELENA, ARKANSAS

JAMES F. VALLEY, MAYOR

(870)817-4035 CELL PHONE

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ADMINISTRATION WEEKLY DHR - 03//22/2010

PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:

• PREPARED DEPARTMENT HEAD AGENDA
• COLLECTED AUDIT DOCUMENTATION 
• SPOKE WITH DEBBIE BOUSQUET
• PURCHASE ORDERS
• VISITED WITH MIKE MARLAR ABOUT PENDING PROJECTS
• SUPPLIED LIST OF CANDIDATES RUNNING FOR OFFICE
• INFORMED PARTIES OF POSTPONED FOOTBALL CLINIC
• REQUESTED CRIME FORCE TASK FORCE DOCUMENTATION BE PROVIDED TO SOUTHERN BANCORP
• MET WITH EMPLOYEES CONCERNING AUDIT EXCEPTIONS FROM PREVIOUS AUDIT
• ATTENDED SUMMER FEST MEETING
• SOLD WHITE IMPALA, SHOWED GREEN IMPALA & CROWN VIC
• ASSISTED CITY TREASURER & CLERK OFFICES COLLECT AUDIT DOCUMENTATION
• POSTED GEORGE BINGHAM LETTER
• CONTINUED WORKING TO IMPROVE T-1 LINE (TELEPHONE)
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TUESDAY: 

• ATTENDED KIPP LUNCHEON WITH MAJOR CONTRIBUTORS
• SAFETY CLASS SCHEDULED
• SCHEDULED DRUG EDUCATION CLASSES FOR MARCH 16TH & 17TH
• CONTINUED TOTALING & FINALIZING PO DOCUMENTS

• SPOKE WITH CODE ENFORCEMENT CONCERNING OCCUPATIONAL LICENSES
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WEDNESDAY:

• APPROVED VARIOUS PURCHASES
• SAFETY CLASS 
• FORWARDED CENSUS REMINDER
• SPOKE WITH DEBBIE BOUSQUETTE CONCERNING GRANT (WANTS MEETING WITH MAYOR)
• City Council Agenda on Website: http://bit.ly/hwhccagenda3210  
• ARKANSAS MUNICIPAL LEAGUE MEETING (EXECUTIVE COMMITTEE)
• ATTENDED GROWING HEALTHY COMMUNITIES MEETING AT DELTA AHEC
• MET WITH MIKE MARLAR, MARLAR-ENGINEERING, REGARDING PARKS, STREETS, SIDEWALKS, STREETSCAPES, GRANTS, DRAINAGE, FLOODING AND OTHER MATTERS

THURSDAY:`

• MET WITH EMPLOYEES ABOUT AUDIT EXCEPTIONS
• MET AT GREATER POWER HOUSE CHURCH CONCERNING SUMMER FEST
• SOLD GREEN IMPALA

FRIDAY:

• MET WITH RAE
• SOLD CROWN VIC
• INFORMED STAFF TO MAKE RESTITUTION FOR AUDIT DESCREPANCIES
• REQUESTED LANDFILL VOLUMES FOR NOVEMBER & DECEMBER 2009
• DEPARTED FOR NATIONAL LEAGUE OF CITIES CONFERENCE MARCH 12-17, 2010, WASHINGTON, DC
• DELIVERED AUDIT DOCUMENTATION TO FLETCHER LONG'S OFFICE
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FUTURE WEEKLY ACTIVITIES:

• PREPARE BIDS FOR SALE OF VARIOUS ITEMS 
• TRAVEL REIMBURSEMENT FORMS
• OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:

• ANNEXATION -- ISLANDS
• ANNEXATION -- GENERALLY
• STREET PAVEMENT AND DRAINAGE PLANS
• CITY COUNCIL REQUESTS FOR INFORMATION
• ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
• PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
• VEHICLE LISTING FOR COUNCIL MEMBERS
• SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:

CIVIL SERVICE COMMISSION: TBA

• PLANNING COMMISSION: TBA
• A & P COMMISSION: TBA
• WATER -- ADVERTISED OPEN POSITION
• POLICE HAS SEVERAL OPEN OFFICER SLOTS
• FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
• SANITATION NEEDS ONE MORE STAFF PERSON
• 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
• HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
• ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)