ADMINISTRATION WEEKLY DHR 5-02-10

CITY OF HELENA WEST HELENA, ARKANSAS

JAMES F. VALLEY, MAYOR

(870)817-4035 CELL PHONE

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ADMINISTRATION WEEKLY DHR - 04/19/2010  PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:

• PREPARED DEPARTMENT HEAD AGENDA
• VALLEY DRIVE PROJECT UNDER WAY
• MET WITH CLERK - PO POLICY STILL NOT BEING FOLLOWED
• TI WORK BEING PERFORMED ON COMPUTER SYSTEMS
• WORKED WITH DAILY WORLD ON ARTICLES
• PICKED UP BANK STATEMENTS FROM HNB AND SOUTHERN BANCORP
• MET WITH AUDITORS
• WORKED ON AUDIT INFORMATION
• MET WITH DH WITH PO BOOKS
• ATTENDED MEETING AT DELTA AHEC
• CHECKED POs
  

TUESDAY: 

• ADFA TRAINING
• SPOKE WITH MIKE TATUM (G&K)
• PETITIONS FOR PUBLIC VOTE CONCERNING CONSOLIDATION OF CLERK/TREASURER OFFICE
• CHECKED POs
• 
  

WEDNESDAY:

• CHECKED POs
• ATTENDED ANNUAL CHAMBER DINNER
• ADFA TRAINING
• SENATOR JACK CRUMBLY AT DELTA AHEC
• APPROVED VARIOUS PURCHASES
• CONTACTED AUDIT ABOUT BANK OF THE OZARKS
• FORWARDED CENSUS REMINDER 

THURSDAY:`

• CHECKED POs
  
• ADFA TRAINING
• PRESERVATION CONFERENCE
• INSTRUCTED DHs TO PAY OVERTIME WHEN DUE/ BUT CONTROL EMPLOYEE HOURS
• PROVIDED CHAIN LINK FENCE FOR COMMUNITY GARDEN
• 
  

 FRIDAY:

• CHECKED POs
  
• GROUND BREAKING OF HWSD COMMUNITY GARDEN 
• SOUTH HELENA MAY DAY (SATURDAY)
• SHARING THE RAINBOW (SATURDAY)
• PREPARED CITY COUNCIL PACKETS
• PREPARED DHR PACKETS
• 
  

FUTURE WEEKLY ACTIVITIES:

• KJIW FORWARDED ADS TO ALL LOCAL RADIO STATIONS CONCERNING CENSUS PARTICIPATION
• PREPARE BIDS FOR SALE OF VARIOUS ITEMS 
• TRAVEL REIMBURSEMENT FORMS
• OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:

• ANNEXATION -- ISLANDS
• ANNEXATION -- GENERALLY
• STREET PAVEMENT AND DRAINAGE PLANS
• CITY COUNCIL REQUESTS FOR INFORMATION
• ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
• PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
• VEHICLE LISTING FOR COUNCIL MEMBERS
• SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:

CIVIL SERVICE COMMISSION: TBA

• PLANNING COMMISSION: TBA
• A & P COMMISSION: TBA
• WATER -- ADVERTISED OPEN POSITION
• POLICE HAS SEVERAL OPEN OFFICER SLOTS
• FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
• SANITATION NEEDS ONE MORE STAFF PERSON
• 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
• HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
• ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)