Friday, June 25, 2010

ADMINISTRATION WEEKLY DHR 6-28-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 06/28/2010  PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • DEPARTMENT HEAD MEETING
  •  BEGINNING TO CONDUCT EMPLOYEE EVALUATIONS
  • SELECTED COMMITTEE FOR REFERENDUM VOTE

TUESDAY: 
  • AUDITORS WORKING ON PLAZA
  • REVIEW OF ORDINANCE 9-2009 (DEMOLITION OF STRUCTURES
  • DEVELOPED SEAT BELT POLICY
  • JOB EVALUATION REMINDER
  • CHECKED POs
  • CONTACTED MADISON DAVIS ABOUT REFERENDUM

WEDNESDAY:

  • CHECKED POs
  • RECEIVED RESULTS FROM CIVIL SERVICE EXAM
  • SCHEDULED MEETING BETWEEN CSC & POLICE - FIRE DEPARTMENTS
  • DISTRIBUTED SEAT BELT POLICY
  • DEVELOPING IMPLEMENTATION OF VEHICLE ACCIDENT POINT SYSTEM

THURSDAY:`

  • CHECKED POs
  • DISTRIBUTED PAYROLL CHECKS
  • RETURNED REQUEST FOR NEW BULBS FOR TRAFFIC LIGHTS TO ARKANSAS HIGHWAY DEPARTMENT
  • ASKED FOR 3 NEW TRAFFIC SIGNALS TO REPLACE AGING ONES FROM AHTD
  • WORKED ON JULY 6TH COUNCIL AGENDA
  • SCHEDULED SPECIAL CALLED CITY COUNCIL MEETING AT 6:00 P.M. ON RESOLUTIONS NEEDED BEFORE 6/30/10
  • BEGAN BACKGROUND CHECKS FOR FIREMEN CANDIDATES & DOMESTIC VIOLENCE ADVOCATE
  • WORKED ON FIREMEN AGE REQUIREMENT
  • SCHEDULED PHILLIPS COUNTY INCUBATOR MEETING

 FRIDAY:

  • DISTRIBUTED EMPLOYEE INFO SHEET TO COMPLY WITH FLSA
  • BEGAN WORKING ON DELINQUENT 941 REPORTS 
  • SENT COLLECTION MEMO FOR CELL PHONE 
  • CHECK POs

FUTURE WEEKLY ACTIVITIES:
  • TRAVEL REIMBURSEMENT FORMS
  • UNIFORM CONTRACT
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • DEATH NOTIFICATION PROTOCOL - WHAT IS IT?
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
  • PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
  • VEHICLE LISTING FOR COUNCIL MEMBERS
  • SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:

  • PLANNING COMMISSION: TBA
  • CIVIL SERVICE COMMISSION: SHIRLEY KEY GARNER HAS RESIGNED
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS SIX OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)

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