Friday, July 30, 2010

ADMINISTRATION WEEKLY DHR 8-02-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
________________________________________________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 08/02/2010  PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; BELINDA COVINGTON, PA; AND CHAN MANSFIELD.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • Filmed IN THE COMMUNITY WITH GEORGE BINGHAM -- CITY COUNCIL REPORT FOR JULY 2010
  • Met with Office Staff
  • Advised West Hornor Motors regarding work on the Black Malibu
  • Approved the purchase of a used transmission for the Red Chevy Pick-up Truck for the Parks & Recreation Department
  • VISITED VARIOUS SITES FOR UPDATES ON WORK BEEN DONE.

TUESDAY
  • ATTENDED DHM -- MAYOR JAMES F. VALLEY WAS IN CHARGE -- FLOWERS, BURRELL AND SCOTT WERE EXCUSED; DISCUSSED SEVERAL ITEMS AND EVENTS PAST AND FUTURE.
  • AUDITORS WORKING ON PLAZA
  • REVIEW OF ORDINANCE 9-2009 (DEMOLITION OF STRUCTURES)
    • MADE ANOTHER ASSESSMENT OF PROGRESS ON SEVERAL STRUCTURES WHICH HAVE BEEN ASSIGNED TO VARIOUS VENDORS
    • HOLLY STREET
    • BENNETT STREET
    • SHORT COLUMBIA
    • SULPHER SPRINGS ROAD
    • JOE BRADY DRIVE
    • LINCOLN COURT
    • HERNANDO STREET
    • PERRY STREET
    • BARINGO STREET
    • VALLEY DRIVE

  • CHECKED POs
  • DESIGNATED LEROY PARKER AS BEING IN CHARGE OF DHM FOR 8/2/10
  • CLOSING CITY FOR 1/2 ON FRIDAY PRECEDING LABOR DAY
  • DISCUSSED MEETING WITH WILL TATE, CHAIR OF CSC. WILL SET A HEARING DATE SUFFICIENTLY IN ADVANCE FOR CSC MEMBERS, MR. MANNING, HIS LAWYER, CITY ATTORNEY, MAYOR AND FIRE CHIEF'S LAWYER AND WITNESSES.
  • SIGNED CHECKS FOR VENDORS | SIGNED A & P COMMISSION CHECKS
  • DISCUSSED THE TEAM JOB SEARCH USA. THIS IS A COREY MATTHEWS PROJECT. HE HAS NOT BEEN PROMISED ANYTHING OTHER THAN MORAL SUPPORT FROM THE CITY OF HELENA WEST HELENA. RECEIVED CALLS FROM STAFF AT PCCUA ABOUT THIS PROJECT. (HAVE PREVIOUSLY BEEN QUESTIONED ON FACEBOOK ABOUT THE SAME THING)
  • AGAIN DISCUSSED BRIEFLY CSC ADD IN NEWSPAPER REGARDING TESTING OF POLICE AND FIRE CANDIDATES. I HAVE BEEN INFORMED THAT THE TEST DATE HAS BEEN MOVED AND THAT THE CSC IS NO LONGER TESTING THE FIREFIGHTERS.
  • SIGNED POs FOR LANDFILL
  • CHECKED PROGRESS OF RAZING STRUCTURE ON MONROE STREET.
  • ADVISED STREET AND SANITATION TO CUT THE TREE LINE DOWN ON MONROE STREET BETWEEN FRANKLIN AND COLUMBIA.
  • PURCHASED MULTIMEDIA CARDS FOR MANSFIELD, COVINGTON, HUFF, AND WOMACK.
  • RECEIVED INFORMATION THAT CSC WAS SCHEDULING A HEARING ON CHRIS MANNING ON AUGUST 5, 2010. CONTACT WILL TATE, CHAIR, VIA 870-995-4093 AND LEFT A MESSAGE.
  • SIGNED POs FOR SANITATION

WEDNESDAY
:   
  • INTERIM REQUESTS FROM THE AUDITORS ON THE DEBIT CARD: RESPONSES DUE 8/12/2010
  • CHECKED POs
  • RECEIVED NOTICE OF HEARING ON CHRIS MANNING CASE BEFORE CSC. IT IS SET FOR 8/5/10 AT 7PM.
  • RECEIVED LETTER NOMINATING EDDIE SCHIEFFLER, WILLIE MINOR, BOB REYNOLDS, JOE MURPHY, AND MARK ROGERS TO THE CIVIL SERVICE COMMISSION TO REPLACE MRS. SHIRLEY KEY-GARNER
  • DEVELOPING IMPLEMENTATION OF VEHICLE ACCIDENT POINT SYSTEM
  • DISCUSSED THE TEAM JOB SEARCH IN DETAIL WITH A STAFFER FROM PCCUA. 
  • VISITED VALLEY DRIVE WITH CONTRACTOR FOR UPDATE ON PROGRESS.
  • VISITED MOORE STREET REGARDING DRAINAGE ISSUES AND STREET CAVING IN: TEMPORARY SOLUTION IS TO FILL HOLES WITH RIP-RAP. DON STREET HAS A DEVELOPMENT EROSION LIKE ISSUE. 
  • DIRECTED THAT SHRUBBERY BE REMOVED ALONG SPRINGDALE ROAD FROM A POINT EAST OF QUAPAW TO THE STOP AHEAD WARNING SIGN AND WEST TO THE INTERSECTION AT RIDGEMONT. THIS CUTTING SHOULD RAISE THE VISIBILITY VERTICALLY 22 FEET AND SOUTHWARDLY 15 FEET.
  • DISCUSSED GRANT INVOICE ISSUES WITH OFFICE MANAGER, CHIEF SECRETARY AND MAJOR SCOTT
  • SCHEDULED FOLLOW UP VISIT WITH POLICE CHIEF, OFFICE MANAGER AND DISPATCHER REGARDING TWO POSITIONS: DOMESTIC VIOLENCE ADVOCATE/INVESTIGATOR AND DISPATCH CASHIER/CLERK
  • SCHEDULED VISIT WITH MAJOR REGARDING GRANT AND COMPATIBILITY OF POSITIONS
  • MET WITH FAY DUNCAN-DANIELS AND DR. MARY OLSON REGARDING THE ESTABLISHMENT OF A DISPUTE RESOLUTION CENTER. PLEDGED APPROPRIATE SUPPORT. DIRECTED THEM TO DIANE NORMAN, EAST ARKANSAS PLANNING AND DEVELOPMENT DISTRICT, JONESBORO AR. PROVIDED PHONE NUMBER AND EMAIL ADDRESS
  • AGREED TO MAKE A PRESENTATION TO THE DELTA GREEN EXPO LISTED IN FUTURE ACTIVITIES. WILL HAVE STAFF TO ASSIST IN GATHERING INFORMATION FROM RELIABLE SOURCES ON THIS ISSUE.
  • SIGNED POs FOR THE POLICE DEPARTMENT
  • APPROVED SCHEDULED UNIFORM PURCHASES FOR THE FIRE DEPARTMENT IN THREE PHASES.
  • CHECKED OWNERSHIP OF PROPERTY ACROSS FROM MT. TABOR CHURCH
  • SPOKE VIA PHONE WITH MOTHER OF CANDIDATE FOR FIREFIGHTER POSITION -- WANTED AN UNDERSTANDING OF THE PROCESS AND PROGRESS (OR LACK THEREOF).
  • MONITORED PROGRESS OF FIRE HYDRANT REPAIR ON 100 BLOCK OF PLAZA.
  • COMMUNICATED WITH TONY AARON FROM ARKANSAS MIDLAND RAILROAD REGARDING PLAZA, CLEBURNE, PARK, AND INTERSECTION OF ARKANSAS STREET RAILROAD REPAIRS
  • OBSERVED POTENTIAL DRAINAGE PROBLEM ON QUAPAW TRAIL
  • OBSERVED THAT THE WATER METER OF 1133 SPRINGDALE WAS COVERED.  HOW IS THE WATER COMPANY READING THIS METER?
  • VERIFIED THAT ITEMS HAVE BEEN COLLECTED FROM 1234 AUDOBON STREET.
  • RECEIVED 8/3/2010 CITY COUNCIL REQUESTS: 
    • UPDATE FROM CIVIL SERVICE COMMISSION
    • STATE OF THE POLICE DEPARTMENT STATEMENT
    • DISCUSSION OF LAST CITY TREASURER REPORT
    • REPORT ON BRICKS
    • STATUS ON EMPLOYEE DRIVER'S LICENSES AND DRUG TESTS
    • DISCUSSION OF ALARM SYSTEM FOR CITY HALL IN AREAS OF NEEDED SECURITY
  • OBSERVED HMWS WORKING NEAR MID DELTA'S NEW BUILDING ON SOUTH BISCOE STREET
  • CHECK ON JOE BRADY DRIVE DEMOLITION; STILL TOO WET TO REMOVE REMAINING CONCRETE DEBRI
  • MET WITH CONTRACTOR FOR CHURCH OF THE LIVING GOD IN NEW ADDITION. ISSUED TWO LETTERS TO SUNTRUST BANK REGARDING ZONING AND UTILITIES.
  • SIGNED POs FOR STREET

THURSDAY:`
  • CHECKED POs
  • DIRECTED THAT THE CLERK TAKE ACTION TO ADD JAY V. HOLLOWELL AS A SIGNATORY ON OUR CHECKING ACCOUNTS (STILL PENDING)
  • WORKED ON FIREFIGHTER AGE REQUIREMENT -- HAVE SOME OVER 18 BUT UNDER 21 WHO PASSED THE TEST. MUST DECIDE HOW TO PROCEED WITH THEM.
  • MET WITH POLICE CHIEF, MAJOR SCOTT, OFFICE MANAGER, DISPATCH SUPERVISOR AND CHIEF'S SECRETARY REGARDING NATIONAL NIGHT OUT (LETTER REQUESTING DONATIONS); MILITARY PROMOTIONS, RECENT RESIGNATIONS, OPENINGS AND OTHER MATTERS.
  • APPROVED PAYMENTS TO VARIOUS VENDORS
  • CHECKED STATUS ON THE REPAIR OF 1ST STREET NEAR THE MUNICIPAL BLDG AT 98 PLAZA STREET AND THE FLOOR IN THE OFFICE AT 98 PLAZA WHERE THE SEWER LINE HAD TO BE REPLACED. FLOOR HAS BEEN POUR IN OFFICE SPACE. NEEDS CARPETING REPLACED. A NEW CONCRETE SLAB WILL BE POURED IN THE STREET WHEN WEATHER CONDITIONS ARE BETTER.
  • SPOKE WITH MUNNIE JORDAN AND LINDA BROOME ABOUT BLUESFEST
  • SPOKE WITH BAXTER LEE, SENIOR DIRECTOR OF MARKETING, ISLE OF CAPRI CASINOS, BRIEFLY REGARDING ARKANSAS BLUES AND HERITAGE FESTIVAL AND OUR MUTUAL INTEREST IN ITS SUCCESS.
  • MET WITH PHILLIP FIELDS, BOB GASTON, AND ANDRE VALLEY REGARDING LANDFILL'S FUTURE, RECENT INSPECTION SCORE 16, CORRECTIONS BEING MADE.
  • TOURED THE HELENA-WEST HELENA REGIONAL LANDFILL
  • ANNOUNCED $472,912.00 HOME FUNDS AWARD TO THE BANKS, FONZIE, POPE AND TAPER FAMILIES (5 NEWLY CONSTRUCTION HOMES TO BEGIN SOON)
  • CONDUCTED A PUBLIC HEARING AEDC (CDBG) AT 6:00 P.M. REGARDING ECONOMIC DEVELOPMENT AND OTHER ISSUES.
  • MET BRIEFLY WITH TWO REPRESENTATIVES FROM ARAMARK UNIFORMS.
  • PURCHASED SUPPLIES FOR ALL DEPARTMENTS
  • WORKED ON AUDIT
  • DELIVERED SUPPLIES TO POLICE DEPARTMENT
  • REVIEWED CITY COUNCIL AGENDA FOR TUESDAY, AUGUST 3, 2010
  • MET WITH DEMETRIUS DESQUARE REGARDING FIRST STREET AND 98 PLAZA STREET CONCRETE WORK NEEDED.
     

 FRIDAY:

  • CONTINUED WORKING ON 941 REPORTS
  • MET WITH CHIEF OF POLICE AND POTENTIAL NEW POLICE OFFICER. CALLED WILL TATE AND LEFT MESSAGE DURING THE MEETING
  • ISSUED RESOLUTIONS TO BEREAVED FAMILIES
  • CHECK POs
  • DIRECTED THAT THE KNUCKLEBOOM TRUCKS ASSIST WITH THE REMOVAL OF CONCRETE DEBRI FROM JOE BRADY DRIVE WITH THE GOAL OF COMPLETING THE CLEAN UP TODAY.
  • DISCUSSED MILITARY PERSONNEL AND PROMOTIONS
  • RECEIVED NUMEROUS CALLS REGARDING COREY MATTHEWS | TEEN JOB SEARCH. TRIED TO REACH HIM AT 8708164015 TO NO AVAIL. WILL ATTEMPT TO MEET WITH COREY MATTHEWS SOON.
  • FOLLOWED UP WITH POLICE CHIEF REGARDING HIRING OF TWO CERTIFIED LAW ENFORCEMENT OFFICERS
  • HIRED ON CERTIFIED LAW ENFORCEMENT OFFICER
  • PHOTOGRAPHED VARIOUS CITY WORK SITES FOR WEB POSTING.
  • DELIVERED SUPPLIES TO STREET, PARKS, AND LANDFILL.
  • MET WITH DEMETRIUS DESQUARE REGARDING BUCKEYE STREET PROJECT AND VALLEY DRIVE DRAINAGE PROJECT (127)

FUTURE WEEKLY ACTIVITIES:
  • TRAVEL REIMBURSEMENT FORMS
  • UNIFORM CONTRACT
  • AUDIT DEADLINE 8/12/10
  • NATIONAL NIGHT OUT 8/3/2010
  • OVERNIGHT TRAVEL APPLICATION FORMS
  • NBC-LEO CONFERENCE MEMPHIS, TN AUGUST 11-14, 2010
  • ARML PLANNING MEETING - MOUNTAIN HOME, AR AUGUST 19-21, 2010
  • GREEN EXPO (DELTA) HELENA-WEST HELENA, AUGUST 26-27, 2010
  • NCBM CINCINNATI, OHIO SEPTEMBER 8-12, 2010
  • MS DELTA GRASS ROOTS CAUCUS, WASHINGTON, DC, SEPTEMBER 21-23, 2010
  • IMLA CONFERENCE, NEW ORLEANS, LA OCTOBER 10-13, 2010

FOLLOW UP ACTIVITIES:
  • DEATH NOTIFICATION PROTOCOL - WHAT IS IT?
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
  • TRANSITION TO ARAMARK UNIFORMS
  • INVOICES
  • CSC MEETINGS AND HEARING(S)
  • LAND USE MAP AND RESOLUTION
  • CITY COUNCIL MEETING AUGUST 3, 2010 AND AUGUST 17, 2010
  • PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
  • VEHICLE LISTING FOR COUNCIL MEMBERS
  • TREASURER'S REPORT FOR JULY (SEE IF CAN BE DONE BEFORE 8/3/2010)


STAFF CONCERNS/ISSUES:

  • PLANNING COMMISSION: TBA
  • COS: RESIGNED TO TAKE NEW JOB -- POSITION NOT LIKELY TO BE FILLED IMMEDIATELY | DUTIES SHARED BY COLLECTIVE BODY | TBA
  • CIVIL SERVICE COMMISSION: SHIRLEY KEY GARNER HAS RESIGNED
    • EDDIE SCHIEFFLER
    • WILLIE MINOR
    • BOB REYNOLDS
    • JOE MURPHY
    • MARK ROGERS
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS SIX OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • ADD PART-TIME HELPERS FOR JANITORIAL SERVICES
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)
  • ASCERTAIN TOTAL OPEN SLOTS


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