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Friday, January 29, 2010
Refuse Truck Bids Opened 1-22-2010
ADMINISTRATION WEEKLY DHR 2-1-10
CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________
ADMINISTRATION WEEKLY DHR - 02/01/10
PREPARED BY: MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.
SPECIFIC WEEKLY ACTIVITIES
MONDAY:
- Contacted secretary of Planning Commission to have her attend City Council meeting on 2-2-10
- Contacted ARML and got copies of 3 ordinances
- Guidelines & Application Forms are available for download at www.adem.arkansas.gov under the fire service section
State agencies, local governments, and private non-profits that are in the impacted counties and suffered damages from the Oct 29 & 30 event that they must complete an RPA and send it to ADEM no later than the Jan 2 date
- Met with Larry Wilson 209 North 10th
TUESDAY:
- Placed RFP on washing city cars in paper for Wednesday & Friday
- MET WITH FLEMING IVORY ABOUT MARDI GRAS TRIP WITH DISTRICT
- TAGGED SEVERAL VEHICLES
- MET WITH MUNICIPAL LEAGUE CONCERNING CODIFICATION
CONTINUED WORKING TOWARD PURCHASE VEHICLE FOR FIRE CHIEF- HAD NEW POLICE CAR STRIPED
- ARKANSAS DEVELOPMENT CONFERENCE IN THE COUNCIL CHAMBERS ON FEB. 10
- CONTINUED TOTALING & FINALIZING PO DOCUMENTS
- BASE PAY ORDINANCE
WEDNESDAY:
- MET WITH BASIL JULIAN (AEDC) & MIKE MARLAR (MARLAR ENGINEERING) IN LITTLE ROCK
- ATTENDED YOUTH EVENT AT LEE HIGH SCHOOL IN MARIANNA
DISCUSSED BIDDING OUT UNIFORM CONTRACT
APPROVED VARIOUS PURCHASES
DISCUSSED ENERGY EFFICIENCY WITH ENTERGY REPRESENTATIVE
- WORKING TO FIND COST EFFECTIVE TIME CLOCK
- CONTINUED WORKING ON FLOW CHART FOR PURCHASING
City Council Agenda on Website: http://bit.ly/hwhccagenda2210
2010 Budget File Shared at: http://files.me.com/jfvalley/vqcuf3
THURSDAY:
- BEGAN TESTING E-TIME CLOCK SYSTEM
TAGGED 2 VEHICLES- DRAFT AGENDA DELIVERED TO COUNCIL
- DRAFTED LETTER FOR LARRY WILSON
FRIDAY:
- PREPARED DHM AGENDA
- PREPARED COUNCIL AGENDA
BIDS COLLECTED
CREATING ONLINE DOCUMENTS FOR PURCHASING, TRAVEL, ETC.
PROCESSING 2 POLICE VEHICLES
INFORMED
- Preparing 2 tag 12 items (vehicles/trailers, etc.)
FUTURE WEEKLY ACTIVITIES:
BIDS FOR REFUSE TRUCK OPENED ON JANUARY 22ND
BIDS FOR FIRE CHIEF'S TRUCK
BIDS FOR SALE OF THE 4 AUTOS OPENED ON JANUARY 22ND
TRAVEL REIMBURSEMENT FORMS
OVERNIGHT TRAVEL APPLICATION FORMS
FOLLOW UP ACTIVITIES:
- 2010 CENSUS
- ANNEXATION -- ISLANDS
ANNEXATION -- GENERALLY
STREET PAVEMENT AND DRAINAGE PLANS
CITY COUNCIL REQUESTS FOR INFORMATION
ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
STAFF CONCERNS/ISSUES:
PLANNING COMMISSION: TBA
A & P COMMISSION: TBA
WATER -- ADVERTISED OPEN POSITION
POLICE HAS SEVERAL OPEN OFFICER SLOTS
FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
SANITATION NEEDS ONE MORE STAFF PERSON
98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S).
Bids on Police Cars 1-22-2010
Base Pay Ordinance (January 2010)
ORDINANCE NO.: ____-2010
Be It Enacted by the City Council of the City of Helena-West Helena, State of Arkansas, an Ordinance to be Entitled:
“AN ORDINANCE TO FIX THE NUMBER AND BASE PAY OF FULL-TIME CITY EMPLOYEES AND ELECTED OFFICIALS; AND FOR OTHER PURPOSES.”
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY OF HELENA-WEST HELENA, STATE OF ARKANSAS:
Article 1. To establish the authorized positions for full-time employees and elected officials, the number of full-time employees and elected officials per position, and the base pay per position for each department or other unit of city government listed below shall be as follows:
Department Position Number Base Pay
District Court Deputy Court Clerks +1.5 $8.00/hour
Police Dispatch +0.5 $8.00/hour
Domestic Violence Advocate 1 (Grant Funding) $10.00/hour
Trainer 1 (Grant Funding) $10.57/hour
Article 2. For each of the above departments or other units, the first listed position shall be the position that is responsible for the functioning of the department or other unit in the absence of the appropriate elected official and are therefore department head positions pursuant to relevant state law.
Article 3. Base pay is hereby defined as the starting pay for a person taking any of the above positions anew or via promotion. In the event of promotion, however, the employee is permit to retain previously granted merit increases in pay. The base pay shall apply to saidperson/position for a minimum 180 days provided said person is a full-time employee. The base pay shall apply to said person/position for a minimum 367 days provided said person is an elected official. Each position provided hereinabove must also be funded through the appropriate funding article (ordinance, resolution, order or other written instrument) by the City Council of the City of Helena-West Helena, Arkansas prior to any person being compensated by the City of Helena-West Helena, Arkansas.
Article 4. The City Clerk shall prepare payroll for the full-time city employees and elected officials only in accordance with this base-pay ordinance and shall report any discrepancy to the city council.
Article 5. In the police and fire departments, the entry positions and first class positions may be counted cumulatively so long as the total number of people is equal or no greater than the total number of slots provided in this ordinance.
Article 6. No non-elected position authorized in this ordinance that is now, or shall hereafter become vacant, shall be filled, except for persons working part time, without the approval of the Mayor. Part time is defined as any employee working an average of 28 hrs./week or less and not receiving fringe benefits or than those required by law. Elected positions shall be filled according to law and in compliance with this ordinance.
Article 7. For any such vacancy, the appropriate elected official (City Attorney, City Clerk, or City Treasurer) and the Mayor shall determine whether there is any necessity to fill the same.
Article 8. If any city official attempts to hire a person in violation of this ordinance, the city clerk shall refuse to include such person on the city payroll and shall report to the City Council the existence of the vacancy and the attempt to fill the same.
Article 9. This ordinance specifically amends Ordinance _____-2009 with the Article 1 additions and/or modifications.
Article 10. All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed.
Article 11. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or applications, and to this end the provisions of this ordinance are declared to be severable.
Article 12. It is hereby found and determined by the City Council of the City of Helena-West Helena, County of Phillips, State of Arkansas, that the need for containment of the expenses of the City is critical to the residents of Helena-West Helena. Therefore this Ordinance shall be in full force and effect from and after its passage and approval.
Passed: _____________________________
Approved: _____________________________ ______________________________
JAMES F. VALLEY, Mayor
ATTEST: _____________________________
SANDRA RAMSEY, City Clerk
Base Pay Ordinance (January 2010)
ORDINANCE NO.: ____-2010
Be It Enacted by the City Council of the City of Helena-West Helena, State of Arkansas, an Ordinance to be Entitled:
“AN ORDINANCE TO FIX THE NUMBER AND BASE PAY OF FULL-TIME CITY EMPLOYEES AND ELECTED OFFICIALS; AND FOR OTHER PURPOSES.”
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY OF HELENA-WEST HELENA, STATE OF ARKANSAS:
Article 1. To establish the authorized positions for full-time employees and elected officials, the number of full-time employees and elected officials per position, and the base pay per position for each department or other unit of city government listed below shall be as follows:
Department Position Number Base Pay
District Court Deputy Court Clerks +1.5 $8.00/hour
Police Dispatch +0.5 $8.00/hour
Domestic Violence Advocate 1 (Grant Funding) $10.00/hour
Trainer 1 (Grant Funding) $10.57/hour
Article 2. For each of the above departments or other units, the first listed position shall be the position that is responsible for the functioning of the department or other unit in the absence of the appropriate elected official and are therefore department head positions pursuant to relevant state law.
Article 3. Base pay is hereby defined as the starting pay for a person taking any of the above positions anew or via promotion. In the event of promotion, however, the employee is permit to retain previously granted merit increases in pay. The base pay shall apply to saidperson/position for a minimum 180 days provided said person is a full-time employee. The base pay shall apply to said person/position for a minimum 367 days provided said person is an elected official. Each position provided hereinabove must also be funded through the appropriate funding article (ordinance, resolution, order or other written instrument) by the City Council of the City of Helena-West Helena, Arkansas prior to any person being compensated by the City of Helena-West Helena, Arkansas.
Article 4. The City Clerk shall prepare payroll for the full-time city employees and elected officials only in accordance with this base-pay ordinance and shall report any discrepancy to the city council.
Article 5. In the police and fire departments, the entry positions and first class positions may be counted cumulatively so long as the total number of people is equal or no greater than the total number of slots provided in this ordinance.
Article 6. No non-elected position authorized in this ordinance that is now, or shall hereafter become vacant, shall be filled, except for persons working part time, without the approval of the Mayor. Part time is defined as any employee working an average of 28 hrs./week or less and not receiving fringe benefits or than those required by law. Elected positions shall be filled according to law and in compliance with this ordinance.
Article 7. For any such vacancy, the appropriate elected official (City Attorney, City Clerk, or City Treasurer) and the Mayor shall determine whether there is any necessity to fill the same.
Article 8. If any city official attempts to hire a person in violation of this ordinance, the city clerk shall refuse to include such person on the city payroll and shall report to the City Council the existence of the vacancy and the attempt to fill the same.
Article 9. This ordinance specifically amends Ordinance _____-2009 with the Article 1 additions and/or modifications.
Article 10. All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed.
Article 11. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or applications, and to this end the provisions of this ordinance are declared to be severable.
Article 12. It is hereby found and determined by the City Council of the City of Helena-West Helena, County of Phillips, State of Arkansas, that the need for containment of the expenses of the City is critical to the residents of Helena-West Helena. Therefore this Ordinance shall be in full force and effect from and after its passage and approval.
Passed: _____________________________
Approved: _____________________________ ______________________________
JAMES F. VALLEY, Mayor
ATTEST: _____________________________
SANDRA RAMSEY, City Clerk
Sanitation DHR
SANITATION DEPARTMENT
WEEKLY REPORT
Prepared by: Victor L. Jordan
Date: 2-1-10
Weekly Activities:
Monday 1-25-10
Began the regular Lakeview trash route at 4:00am
Serviced the trucks units 21, 26, 27
Washed and cleaned units 21, 26 and 27
Repaired exhaust pipe on Dodge 250
Delivered a cart to 624 Cedar
Picked up boxes from Sonic, Wendy's, Jordan Kwik Stop, Central High, Beech Crest, JF Wahl, Watson Flowers, West Helena Furniture, Calhoun Funeral Home, Conoco Helena Crossing, Corner Market and County Jail
Total tonnage taken to Landfill 1-29-10 38.13
Total tonnage taken to Landfill 24.22
Tuesday 1 -26-10
Began the regular trash route at 4:00am
Repaired cylinder on unit 30
Unit 24 was repaired and put back in service
Delivered a cart to 311 Proffit Drive
Picked up a cart from 332 Jerry
Picked up a 6 yard dumpster from 119 Jordan
Picked up boxes from Sonic, Wendy's, Pit Stop, Central High, Dixie Furniture, Clover, Food Pantry, Kidney Care, Beech Crest, JF Wahl, Watson Flowers, Family Dollar and Conoco Helena Crossing
Total tonnage taken to Landfill 42.78
Wednesday 1-27-10
Began the regular trash route at 4:00am
Began the demolition at Three Rivers Flooring with the dozer
Assisted the West Side Water Department loaning our back hoe operator
Washed and cleaned unit 30
Picked a 6 yard dumpster from 525 York and 2 yard from 115 Valley Drive
Replaced cart at 320 Russ
Picked up boxes from Sonic, Wendy's, Central High, JF Wahl, Beech Crest, West Side, Watson Flowers, Conoco Helena Crossing, It's Fashion, Corner Market and Myrna's
Total tonnage taken to Landfill 35.77
Thursday 1-28-10
Began the regular trash route at 4:00am
Replaced hydraulic hose fitting on unit 29
The new starter for unit 25 was delivered by Truck Pro
Delivered 8 yard dumpster to 300 Prairie
Delivered a cart to 113 Baker
Picked up boxes from Sonic, Wendy's, Dixie Furniture, Central High, JF Wahl, Food Pantry, Kidney Care, Corner Market, Conoco Helena Crossing and Delta Gypsy
Total tonnage taken to Landfill 22.58
Friday 1-29-10
Began the regular trash route at 4:00am
Removed the steering arm on unit 29 and ordered new part
Picked up boxes from Sonic, Wendy's, Beech Crest, Conoco Helena Crossing
FOLLOW UP ACTIVITIES:
Making plans to install the starter on unit 25, the vehicle is currently at River City Hydraulics
Writing estimates for Code Enforcement
Following up on the South Washington water control project
Working on final plans for electronic waste
FUTURE ACTIVITIES:
Selling the processed paper
Purchasing a new refuse truck
Working on plastic recycling with ADEQ
Razing dilapidated structures
Completing the plans for the Sims ditch project
STAFF CONCERNS:
No major staff concerns at this time
Code Enforcement Weekly DHR 2-1-2010
January 25, 2010 – January 29, 2010
Code Enforcement Weekly Report
Department: Code Enforcement
Date: February 1, 2010
Prepared by: Joshua McIntosh & Patrick Allen
Code Enforcement Officers
Special Weekly Activities
- Submitted Invoice to City Attorney – Barbara King- $930.00 overdue
- Lot 1 S1/2 & 2 Block 42 -6 hours - $465.00Inv
- Lot 1 S1/2 & 2 Block 42 -6 hours - $465.00Inv
- Received Copy from Andre Valley of N. Little Rock's City policies for review
- Demolition Ord.
- Approach to Clean Up Liens
- Demolition Ord.
- Reviewing Cases to close out and update.
- Meeting with Jim Van Tungeln- Permits & Zoning
- Jan 26, 2010 – Meet with Jim Van Tungeln
- Jan 26, 2010 – Meet with Jim Van Tungeln
- Emailed Tim Schuringa list of condemned property and cited vehicles
- Using Permit software training- Demonstrated to Diane Tyler
- Reviewing Zoning Code Book- Submitted By Van Tungeln- Still in review
- Contacted Crown Inn regarding trash on Kentucky St. -
Received list of lots to ID- per Street Dept.- Continuing to compile cost and verify responsible owners
Numbered List for Mowing & Code Enforcement
- 1.) Across Valley Beauty Shop- Block 64 Lot 4,5,6 -William Earnest James-8 hours - $620.00/$387.50Inv
- 2.) Across Pettis Memorial Church – Block 64 Lot PT 18- Holland Isaac- 4 hours -$310.00/$232.50Inv
Reviewing- citizen says it is not his property - 3.) Next door Pettis Memorial Nursery (Blue Building)-3 hours
-$232.50
- 4.) Lot next to Mrs. Simes (next to 338 S Washington)- Lot 19 Block 83; Sublime Investments-1 hour - $77.50
- 5.) Lot Behind 51 Lambert – Lot 210 Desoto Heights Gary Lynch- 1
hour
- $77.50Inv
- 7.) Lot in curve South & Washington/ Lot in curve across Gilcrest house South & Washington – South Park Subdivision- $77.50Inv
- Lot 1- Linda Shannon
- Lot 2- Bessie Kirkwood
- Lot 3- Gwen Jones
- Lot 4- Lewis Ellis
- Lot 1- Linda Shannon
- 8.) Lot behind Willie B. Warren on Coanza- 1.5 hours -$116.25/$77.50Inv
- 9.) Lot on North side of 1219 Cherry St. – 1 hour - $77.50
- 10.) Lot 300 Block South 5th St-1.5 hours - $116.25Inv
- 11.) Lot corner Popular & Porter- 1 hour - $77.50Inv
- 12.) 500 Block Rightor behind Old Safeway- .5 hour
- $38.25Inv corrected 01/06
- 13.) 500 Block Rightor behind PC housing- Rogerline & Gloria Johnson-.5 hour - $38.25Inv-corrected 01/06
- 14.) Corner York & Pecan- .5 hour - $38.75Inv
- 15.) 400BlkElm (Southside)across from Credit Union- 262 E1/2 Phillips Gp-3.5 hours - $271.25/$116.25Inv
- 16.) 400 Block Elm (Northside) next to Credit Union -124-125 Phillips Group- 2 hours - $155.00
- 17.) 100 Block Frank Frost – 3 hours - $232.50
- 18.) 200 Block St Francis at Arkansas (Southside)- 1.5 hours - $116.25
- 20.) Corner Pecan and Jefferson (Eastside) – 1 hour - $77.50
- 21.) South East Corner Lot Park & Ashlar-1 hour - $77.50
- 22.) South West Corner Lot Park & Ashlar- Quanita Jackson- Lot 1 Block 70- 1 hour - $77.50
- 24.) Lot North of 334 South Coanza- Leola Green- Lot 18 Block 71-1.5 hours - $116.25
- 25.) Lot on Oakland Between Suddenlink office and Satellite Station-1 hour - $77.50
- 31.) Corner lot Pecan & Mcdonough - .5 hour - $38.75
- 32.) 181 Oakland – Robert Titus-5 hour - $387.50
- 33.) 144 Military Rd.- Robert Titus-
2 hours - $155.00
Request for Extension
- 819 Newman Dr.- Andre Morgan
- 846 ½ Biscoe- Nicki Jacks
- 1502 Sulpher Springs Rd- Jeff Willis
Complaints by Citizens
- See Excel Citizen Request Report
Cited Vehicle
- See Excel report
Letters Mailed
- See Excel Report
Mail
- $ .88
Lots with piles of debris
- 727 Pecan St.- owner
- 207 S. Sam St.- city
- Joe Brady Dr. owner
- Abandoned House List for City Council –
- 216 Beech St.- Johnny Williams
- 714 Porter St.- Pearlene Boyd
- 1433 Perry Ext. – Augusta Mckinney
- 100 Neil Rd.- Roberts,
- 339 S. 6th St. – James Barton
Lien, Citation, or Affidavit Issued
- None
Future Weekly Activities
- Attend various commissions.
- Membership Renewal- American Association of Code Enforcement
- HVAC/R- Re-certification
Follow-up Activities
- Focus on Lots and clean up efforts
- Review Cases to Close Out and Update
- Contact Railroad Company regarding overgrown grass
- Canvassing neighborhoods
- Invoices for demolished properties
- Proposed adopting of Mechanical ordinance- Per City Attorney
Staff Concerns
- Nuisance Abatement Ordinance- still working
| Citizen Response |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | Various Streets in city | Dogs at Large |
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| Note Summary |
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| Note Date | Note |
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| 1/29/2010 | Reports of dog problems on St. Francis,Arkansas St, College St., Walker St., Poplar St., Cooke St. |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | 163 Center St | Burnt property |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | Word Ave | Tree Limbs on street |
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| Note Summary |
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| Note Date | Note |
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| 1/29/2010 | There are limbs overhanging or in the street. |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | Dollar General | Trash behind building in fiels |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | August Moon Rest | Trash and Unsafe or sanitary conditions |
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| Note Summary |
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| Note Date | Note |
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| 1/29/2010 | Said it came from new daycare and unwilling to clean up. |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | kentucky and quarles | Dogs at Large |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | St. John Ct | Pile of Debris |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | Pop;ar | 1100 Block |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | na | The city took basketball globe off property |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | 10th St | Dogs barking constantly |
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| Response Summary |
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| 1/29/2010 | Went to area and have found no dogs yet |
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Request Date | Address of Property in Violation | What are you concerned about? |
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1/29/2010 | Across the street | Vehicle in yard |
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| Response Summary |
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| Response Date | Response |
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| 1/29/2010 | Will contact property owner of property in complaint |
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Total Records: 11 |
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| DHR 2-1-2010 | |||||
Case Date | Property Owner | Property Address | Notes | Letter | Assigned To |
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Group: Act 390- Scrap Metal Dealers | ||||||
1/26/2010 | Danny Wilson | 129 N Washington St. | Refer to notes | No | Patrick Allen |
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Group Total: 1 |
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Group: Chapter 5.12- Maintenance of Real Property | ||||||
1/29/2010 |
| 233 N 2nd | House is open & burned |
| Patrick Allen |
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1/29/2010 | Lamar Advertising | 600 Blk of Oakland | 2 / Signs has fallen down | Yes | Joshua McIntosh |
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1/26/2010 | Sammie & Juril Fonzie | 1025 Park Hill | Burnt house & lawn care, 2nd notice | Yes | Joshua McIntosh |
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Group Total: 3 |
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Total Records: 4 |