Friday, May 21, 2010

ADMINISTRATION WEEKLY DHR 5-24-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 05/24/2010  PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • PREPARED DEPARTMENT HEAD AGENDA
  • VALLEY DRIVE PROJECT 
  • PO POLICY STILL NOT BEING FOLLOWED
  • AUDITORS WORKING ON PLAZA
  • CHECKED POs
  • ARAMARK ATTENDED DHM


TUESDAY: 
  • MIKE TATUM (G&K) BROUGHT NEW CONTRACT PROPOSAL
  • PETITIONS FOR PUBLIC VOTE CONCERNING CONSOLIDATION OF CLERK/TREASURER OFFICE
  • CHECKED POs
  • COUNCIL MEETING
  • POSTED ELECTION RESULTS
  • WALKABILITY ASSESSMENT TEAM

WEDNESDAY:
  • CHECKED POs
  • APPROVED VARIOUS PURCHASES
  • FORWARDED CENSUS REMINDER 

THURSDAY:`
  • CHECKED POs
  • ATTENDED WOODRUFF GRADUATION
  • ATTENDED R&J GRADUATION
  • ATTENDED ARML EXECUTIVE COMMITTEE MEETING IN FT. SMITH
  • ATTENDED KIPP GRADUATION

 FRIDAY:

  • CHECKED POs
  • PREPARED DHR PACKETS
  • ATTENDED CENTRAL GRADUATION

FUTURE WEEKLY ACTIVITIES:
  • TRAVEL REIMBURSEMENT FORMS
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
  • PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
  • VEHICLE LISTING FOR COUNCIL MEMBERS
  • SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:
CIVIL SERVICE COMMISSION: TBA
  • PLANNING COMMISSION: TBA
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS TWO OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)

PARKS & RECREATION WEEKLY DHR 5/24/2010

Parks & Recreation Weekly Report

Department: Parks and Recreation

Date: 05-24-10

Prepared by: B. O'Shea Burrell

Specific Weekly Activities

Monday 05-17-10

Daily cleaning done @HWHCC

 Cut Solomon Hill Park

Began to cut 10th St. Park

Games and practices cancelled due to wet fields.

Back up Scoreboard arrived; Purchased with ARCF Grant

Free play 3:30-5:30pm

Adult male free play 6pm- close

Tuesday 05-18-10

Daily cleaning @ HWHCC

Prepped fields @ N. Helena Park

Finished 10th St. Park

Free play 5pm-6pm

Resolution for grant denied! Once again moving forward is put on hold.

Games and practices held at N. Helena Park beginning @ 5:30pm

Adult male free play 6pm-close

Wednesday 05-19-10

Daily cleaning done @HWHCC

Began to cut Washington St. Park

HWHFD held HAZMAT Training @ N. Helena Park

Free play 3:30pm-6pm

Coed Softball Games @ N. Helena Park

Thursday 05-20-10

Daily cleaning done @HWHCC

Prepped fields @N Helena Park

T-Ball games @ N. Helena Park

HWHCC being decorated for Graduation Dance

Friday 05-21-10

Daily cleaning done @HWHCC

Working on Arkansas Trails Grant(Deadline June 09, 2010)

Working on Football Equipment Grant

Working on GIF Grant

Attending training in Little Rock for Summer Food Program

Graduation Dance

  Saturday 05-22- 10

Sunday 05-23-10

Baseball at N. Helena Park

Future Activities

·         Check fire extinguisher every month and Initial after inspection.

·         Fire extinguisher need to be replaced in light room.

·         Ground work @ Washington Street Park
Prune all trees at North Helena Park and Washington Street Park(Via Street department)

·         Repairs to Washington St. bathrooms(Bid Labor$2100, Materials $1216,44) 9-22-09

·         Repairs to 10th street bathrooms (Bid Labor $2500, Materials $1475) 9-22-09

·         Repairs to A/C on house @ Golf Course

·         Repairs to lighting on Washington St.

·         Replace basketball goals @ N. Helena, Washington St., Catholic Hollow

·         Repair baseball field @ 10th street park

·         Storage space for equipment

·         Running water in all parks

·         Improve fencing around pool

·         Re-surface Greens at golf course

·         Repair goals in Hollow

·         Fix the trimming on backboards at HWHCC

·         Install Foul Poles at Little League Field

·         Recruiting coaches for youth football league

·         Power turned on at N. Helena Tennis courts

·         Check on storage at Cherry St.

·         5k run TBA

·         Senior Citizen AARP 10- Week Walking Program TBA

·         Contacted Someone about building trash cans for parks

·         CPR training for HWHCC staff TBA

·         Developing Mini conference with other SE Arkansas Park Professionals

·         Play ground equipment for parks (2010 budget)($44,603.92)

·         Marking the HWHCC parking lot

·         Repairs to Cart shed @Golf Course (Bid $3849.77 Materials, Labor $9600) 2-09-08

·         Bring HWHCC playground up to standard TBA

·         Little League Football TBA

·         Summer League Baseball and Softball TBA

·         Youth league football TBA

·         Credit Card Machine @ Golf Course, Phone lines, and computers

·         Call Ronnie Smith for progress about trash cans for the parks

·         Replace fence at Baseball field

·         Backfill dirt along ditch @N. Helena Park

·         Tag Trailors

Staff Issues/Concerns

1.       Transportation

2.       Two-way Radios (gone to shop)

3.       Electronic Marquee for Malco Theater

4.       Transmission needed in white dodge

5.       Need to purchase 4 leaf rakes(Wal-Mart)

6.       More money

7.       Talked with Director about the lack of an equipment budget, planned to present a complete list of future projects and equipment needed to City Council in an attempt to gain their assistance in moving this department forward.

   Fuel Log

Date

Driver

Vehicle

Fuel

1-28-10

O'shea

Dodge

25Gal

2-3-10

Jamal

GMC

25Gal

2-3-10

O'Shea

Dodge

25Gal

              2-26-10

              Jamal

           yukon

               20 Gal

                  3-3-10                                O'shea                                GMC                                   21 Gal

 

 

HWHCC Monthly Count

 

January         655

 

February       1116

March           2613

April              2471

May              0

June              0

July               0

August          0

September    0

October        0

November    0

December    0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

O'Shea Burrell
City of Helena-West Helena
Parks and Recreation Director
511 Miller St./P O Box 248
Helena-West Helena, AR 72342
870-338-8481 Phone
888-526-6665 Fax
870-995-8991 Cell



 


6-21-10DHR

June 14, 2010 – June 16, 2010

Code Enforcement Weekly Report


 

Department: Code Enforcement

Date:      June 21, 2010

Prepared by: Joshua McIntosh & Patrick Allen

Code Enforcement Officers


 

Unresolved Business


 

  • Addressing issue of continual non compliance with issuing Affidavits
  • 323 S Desota St.- awaiting landfill charges
  • Submitted pictures to Sanitation of remaining structures to be razed
  • Zoning map voted down by City Council; Public hearing for Zoning Ordinance cancelled
  • Finding a solution for controlling stray dogs.
    • Call Humane Society –Janell Cobs- 816-5979 or 572-2902
    • City authorized to pick up all strays


 

Special Weekly Activities


 

  • Reviewing Cases to close out and update.
  • Attended City Council Meeting
  • Attending Municipal League Conference
  • Conducted Business License Inspections
    • Addressing issues of continual non compliance with issuing Affidavits
    • Received list of lots to ID- per Street Dept.- Continuing to compile cost and verify responsible owners
    • Wilbros Construction
      • Spoke with Jeff Borches of Vice Pres. – 713-403-8062
      • Inquired regarding sub-leasing to Construction Company pending more information.

Numbered List for Mowing & Code Enforcement
 

    (All past due invoices pending Affidavits)

  • 1.) Across Valley Beauty Shop- Block 64 Lot 4,5,6 -William Earnest James-8 hours - $620.00/$387.50Inv
  • 2.) Across Pettis Memorial Church – Block 74- 4 hours -$310.00
    • Lot 11-Robert Quick
    • Lot 12-Amanda & Wilson Jones
    • Lot 13-Johnny Lee
  • 3.) Next door Pettis Memorial Nursery (Blue Building)-3 hours
    -$232.50
  • 4.) Lot next to Mrs. Simes (next to 338 S Washington)- Lot 19 Block 83; Sublime Investments-1 hour - $77.50
  • 5.) Lot Behind 51 Lambert – Lot 210 Desoto Heights Gary Lynch- 1
    hour
    - $77.50Inv
  • 7.) Lot in curve South & Washington/ Lot in curve across Gilcrest house South & Washington – South Park Subdivision- $77.50Inv
    • Lot 1- Linda Shannon
    • Lot 2- Bessie Kirkwood
    • Lot 3- Gwen Jones
    • Lot 4- Lewis Ellis
  • 8.) Lot behind Willie B. Warren on Coanza- 1.5 hours -$116.25/$77.50Inv
  • 9.) Lot on North side of 1219 Cherry St. – 1 hour - $77.50
  • 10.) Lot 300 Block South 5th St-1.5 hours - $116.25Inv

  • 11.) Lot corner Popular & Porter- 1 hour - $77.50Inv
  • 12.) 500 Block Rightor behind Old Safeway- .5 hour
    - $38.25Inv corrected 01/06
  • 13.) 500 Block Rightor behind PC housing- Rogerline & Gloria Johnson-.5 hour - $38.25Inv-corrected 01/06
  • 14.) Corner York & Pecan- .5 hour - $38.75Inv

  • 15.) 400BlkElm (Southside)across from Credit Union- 262 E1/2 Phillips Gp-3.5 hours - $271.25/$116.25Inv
  • 16.) 400 Block Elm (Northside) next to Credit Union -124-125 Phillips Group- 2 hours - $155.00
  • 17.) 100 Block Frank Frost – 3 hours - $232.50
  • 18.) 200 Block St Francis at Arkansas (Southside)- 1.5 hours - $116.25
  • 20.) Corner Pecan and Jefferson (Eastside) – 1 hour - $77.50
  • 21.) South East Corner Lot Park & Ashlar-1 hour - $77.50
  • 22.) South West Corner Lot Park & Ashlar- Quanita Jackson- Lot 1 Block 70- 1 hour - $77.50
  • 24.) Lot North of 334 South Coanza- Leola Green- Lot 18 Block 71-1.5 hours - $116.25
  • 25.) Lot on Oakland Between Suddenlink office and Satellite Station-1 hour - $77.50
  • 31.) Corner lot Pecan & Mcdonough - .5 hour - $38.75
  • 32.) 181 Oakland – Robert Titus-5 hour - $387.50
  • 33.) 144 Military Rd.- Robert Titus-
    2 hours - $155.00

New Lots

  • 35.) 149 South Baringo St. -.45 hour- $58.13
  • 36.) Hwy 49 &Russell/Devilla- 2.5 hour- $193.75


 


 

Request for Extension


 

  • NONE


 


Fuel

  • GMC Truck – $0

Lots with piles of debris


 

  • 727 Pecan St.- owner
  • Joe Brady Dr. owner
  • 1172 Ohio St.- owner


 

Abandoned House List for City Council – submitted to

Daily World in public notice


 

  • 216 Beech St.- Johnny Williams
  • 1433 Perry Ext. – Augusta Mckinney
  • 100 Neil Rd.- Roberts,
  • 339 S. 6th St. – James Barton
  • 316 Jefferson St.
  • 743 Aaron St.- Jordan Redd
  • Miron Billingsley-
    • 1158 Ohio St.-
    • 1160 Ohio St.-


 

Lien, Citation, or Affidavit Issued


 

  • 527 Beech St- Edward & Verna Boyd


     

Future Weekly Activities


 

  • Attend various commissions.
  • Registered for Floodplain manager webinar class
  • Membership Renewal- American Association of Code Enforcement
  • Meeting to discuss policy and procedures for Occupational Licenses that are delinquent
  • HVAC/R- Re-certification- Registered for July 1- in Jonesboro
  • Update file with current businesses requiring Occupational Licenses


 

Follow-up Activities


 

  • Focus on Lots and clean up efforts
  • Review Cases to Close Out and Update
  • Contact Railroad Company regarding overgrown grass
  • Canvassing neighborhoods
  • Invoices for demolished properties
  • Proposed adopting of Mechanical ordinance- Per City Attorney


 

Staff Concerns


 

  • None


 


 


 

  

Code Enforcement

Case Date

Property Owner

Property Address

Notes

Letter

Assigned To

  

Group: Chapter 5.12- Maintenance of Real Property

6/16/2010

GORA MUHAMMAN NAUHMAN DASHIR

WEST LOTS 188 & 189

Overgrown Lot

Yes

  

  

6/16/2010

STARKS LV

WEST ST 186 & 187

OVERGROWN AND ABANDONED HOME, SEVERELY BURNED

Yes

Patrick Allen

  

6/15/2010

Larry Wayne Wilson

209 N 10 ST.

Overgrown Lawn

No

Joshua McIntosh

  

6/15/2010

Teresa Hodges Trust

900 Baldwin AVE E

Overgrown Lawn

No

Joshua McIntosh

  

6/15/2010

Lannie J Travis Trust

717 OLD DOMINION DR.

Overgrown Lawn

No

Joshua McIntosh

  

Group Total: 5

  

Total Records: 5