Friday, June 25, 2010

PARKS & RECREATION WEEKLY DHR 6/28/2010

Parks & Recreation Weekly Report

Department: Parks and Recreation

Date: 06-28-10

Prepared by: B. O'Shea Burrell

Specific Weekly Activities

Monday 06-21-10

Daily cleaning done @ HWHCC

Held team building meeting with summer workers

Attended Department Head Mtg

Cut 10th St. Park

Prepped fields in N. Helena Park

Adult Male free play 6pm- close

Tuesday 06-22-10

Daily cleaning @ HWHCC

Taebo Class Held

Truck Down

Cut Sacred Heart Park

Prepped fields for games

Free play 5pm-6pm

Adult male free play 6pm-close

Wednesday 06-23-10

Cut Solomon Hill Park

Zumba class held

Weightlifting class held

Daily cleaning done @HWHCC

Prepped fields @ N. Helena Park

Coed League Games held

Registration for Swim Camp continues

Thursday 06-24-10

Daily cleaning done @HWHCC

Repaired bathrooms @ Washington St. Park

Prepped fields @N Helena Park

Began to cut N. Helena Park

AAU Boys Basketball Practice

Trailer needs a tire

Bagged up trash in N. Helena Park

Purchased various supplies for HWHCC

Friday 06-25-10

Daily cleaning done @ HWHCC

Contacted Alco Edwards for maintenance work at HWHCC

Weed eating Solomon Hill

Finishing up N. Helena Park

Began to cut Washington St. Park

  Saturday 06-26- 10

Sunday 06-27-10

Future Activities

·         Check fire extinguisher every month and Initial after inspection.

·         Fire extinguisher need to be replaced in light room.

·         Ground work @ Washington Street Park
Prune all trees at North Helena Park and Washington Street Park(Via Street department)

·         Repairs to Washington St. bathrooms(Bid Labor$2100, Materials $1216,44) 9-22-09

·         Repairs to 10th street bathrooms (Bid Labor $2500, Materials $1475) 9-22-09

·         Repairs to A/C on house @ Golf Course

·         Repairs to lighting on Washington St.

·         Replace basketball goals @ N. Helena, Washington St., Catholic Hollow

·         Repair baseball field @ 10th street park

·         Storage space for equipment

·         Running water in all parks

·         Improve fencing around pool

·         Re-surface Greens at golf course

·         Repair goals in Hollow

·         Fix the trimming on backboards at HWHCC

·         Install Foul Poles at Little League Field

·         Recruiting coaches for youth football league

·         Power turned on at N. Helena Tennis courts

·         Check on storage at Cherry St.

·         5k run TBA

·         Senior Citizen AARP 10- Week Walking Program TBA

·         Contacted Someone about building trash cans for parks

·         CPR training for HWHCC staff TBA

·         Developing Mini conference with other SE Arkansas Park Professionals

·         Play ground equipment for parks (2010 budget)($44,603.92)

·         Marking the HWHCC parking lot

·         Repairs to Cart shed @Golf Course (Bid $3849.77 Materials, Labor $9600) 2-09-08

·         Bring HWHCC playground up to standard TBA

·         Little League Football TBA

·         Summer League Baseball and Softball TBA

·         Youth league football TBA

·         Credit Card Machine @ Golf Course, Phone lines, and computers

·         Call Ronnie Smith for progress about trash cans for the parks

·         Replace fence at Baseball field

·         Backfill dirt along ditch @N. Helena Park

·         Tag Trailors

Staff Issues/Concerns

1.       Transportation

2.       Two-way Radios (gone to shop)

3.       Electronic Marquee for Malco Theater

4.       Transmission needed in white dodge

5.       Need to purchase 4 leaf rakes(Wal-Mart)

6.       More money

7.       Talked with Director about the lack of an equipment budget, planned to present a complete list of future projects and equipment needed to City Council in an attempt to gain their assistance in moving this department forward.

   

Fuel Log

Date

Driver

Vehicle

Fuel

1-28-10

O'shea

Dodge

25Gal

2-3-10

Jamal

GMC

25Gal

2-3-10

O'Shea

Dodge

25Gal

              2-26-10

              Jamal

           yukon

               20 Gal

                  3-3-10                                O'shea                                GMC                                   21 Gal

 

 

HWHCC Monthly Count

 

January         655

 

February       1116

March           2613

April              2471

May              1472

June              0

July               0

August          0

September    0

October        0

November    0

December    0

 

 

 

 

 

 

ADMINISTRATION WEEKLY DHR 6-28-10

CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE
_________________________________________________________________________________ 
ADMINISTRATION WEEKLY DHR - 06/28/2010  PREPARED BY:  MARK A. PRICE, COS; DANA J. FLOWERS, AA; AND BELINDA COVINGTON, PA.

SPECIFIC WEEKLY ACTIVITIES

MONDAY:
  • DEPARTMENT HEAD MEETING
  •  BEGINNING TO CONDUCT EMPLOYEE EVALUATIONS
  • SELECTED COMMITTEE FOR REFERENDUM VOTE

TUESDAY: 
  • AUDITORS WORKING ON PLAZA
  • REVIEW OF ORDINANCE 9-2009 (DEMOLITION OF STRUCTURES
  • DEVELOPED SEAT BELT POLICY
  • JOB EVALUATION REMINDER
  • CHECKED POs
  • CONTACTED MADISON DAVIS ABOUT REFERENDUM

WEDNESDAY:

  • CHECKED POs
  • RECEIVED RESULTS FROM CIVIL SERVICE EXAM
  • SCHEDULED MEETING BETWEEN CSC & POLICE - FIRE DEPARTMENTS
  • DISTRIBUTED SEAT BELT POLICY
  • DEVELOPING IMPLEMENTATION OF VEHICLE ACCIDENT POINT SYSTEM

THURSDAY:`

  • CHECKED POs
  • DISTRIBUTED PAYROLL CHECKS
  • RETURNED REQUEST FOR NEW BULBS FOR TRAFFIC LIGHTS TO ARKANSAS HIGHWAY DEPARTMENT
  • ASKED FOR 3 NEW TRAFFIC SIGNALS TO REPLACE AGING ONES FROM AHTD
  • WORKED ON JULY 6TH COUNCIL AGENDA
  • SCHEDULED SPECIAL CALLED CITY COUNCIL MEETING AT 6:00 P.M. ON RESOLUTIONS NEEDED BEFORE 6/30/10
  • BEGAN BACKGROUND CHECKS FOR FIREMEN CANDIDATES & DOMESTIC VIOLENCE ADVOCATE
  • WORKED ON FIREMEN AGE REQUIREMENT
  • SCHEDULED PHILLIPS COUNTY INCUBATOR MEETING

 FRIDAY:

  • DISTRIBUTED EMPLOYEE INFO SHEET TO COMPLY WITH FLSA
  • BEGAN WORKING ON DELINQUENT 941 REPORTS 
  • SENT COLLECTION MEMO FOR CELL PHONE 
  • CHECK POs

FUTURE WEEKLY ACTIVITIES:
  • TRAVEL REIMBURSEMENT FORMS
  • UNIFORM CONTRACT
  • OVERNIGHT TRAVEL APPLICATION FORMS

FOLLOW UP ACTIVITIES:
  • DEATH NOTIFICATION PROTOCOL - WHAT IS IT?
  • ANNEXATION -- ISLANDS
  • ANNEXATION -- GENERALLY
  • STREET PAVEMENT AND DRAINAGE PLANS
  • CITY COUNCIL REQUESTS FOR INFORMATION
  • ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
  • PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
  • VEHICLE LISTING FOR COUNCIL MEMBERS
  • SCRAP IRON RECEIPTS FOR COCA COLA BUILDING FOR COUNCIL MEMBERS

STAFF CONCERNS/ISSUES:

  • PLANNING COMMISSION: TBA
  • CIVIL SERVICE COMMISSION: SHIRLEY KEY GARNER HAS RESIGNED
  • A & P COMMISSION: TBA
  • WATER -- ADVERTISED OPEN POSITION
  • POLICE HAS SEVERAL OPEN OFFICER SLOTS
  • FIRE DEPARTMENT HAS SIX OPEN FIREFIGHTER SLOTS
  • SANITATION NEEDS ONE MORE STAFF PERSON
  • 98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
  • HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
  • ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)

Code Enforcement Weekly DHR 6-28-2010

Code Enforcement Weekly Report


June 21, 2010 – June 25, 2010 

Department:   Code Enforcement

Date:            June 28, 2010

Prepared by:  Joshua McIntosh & Patrick Allen

Code Enforcement Officers

Unresolved Business 

·           Addressing issue of continual non compliance with issuing Affidavits

·           323 S Desota St.- awaiting landfill charges

·           421 Poplar St. Helena- Sewage leak- contacting owner of property.

·          Submitted pictures to Sanitation of remaining structures to be razed

·          Zoning map voted down by City Council; Public hearing for Zoning Ordinance cancelled

·         Finding a solution for controlling stray dogs.

o   Call Humane Society –Janell Cobs- 816-5979 or 572-2902

o   City authorized to pick up all strays

 

Special Weekly Activities 

·         Reviewing Cases to close out and update.

·           Addressing issues of continual non compliance with issuing Affidavits

·           Received list of lots to ID- per Street Dept.- Continuing to compile cost and verify responsible owners

·           Wilbros Construction

o   Spoke with Jeff Borches of Vice Pres. – 713-403-8062

o   Inquired regarding sub-leasing to Construction Company pending more information.

Numbered List for Mowing & Code Enforcement  

            (All past due invoices pending Affidavits)

·         1.) Across Valley Beauty Shop- Block 64 Lot 4,5,6 -William Earnest James-8 hours - $620.00/$387.50Inv

·         2.) Across Pettis Memorial Church – Block 74- 4 hours -$310.00

o   Lot 11-Robert Quick

o   Lot 12-Amanda & Wilson Jones

o   Lot 13-Johnny Lee

·         3.) Next door Pettis Memorial Nursery (Blue Building)-3 hours -$232.50

·         4.) Lot next to Mrs. Simes (next to 338 S Washington)- Lot 19 Block 83; Sublime Investments-1 hour - $77.50

·         5.) Lot Behind 51 Lambert – Lot 210 Desoto Heights Gary Lynch- 1 hour - $77.50Inv

·         7.) Lot in curve South & Washington/ Lot in curve across Gilcrest house South & Washington – South Park Subdivision- $77.50Inv

o   Lot 1- Linda Shannon

o   Lot 2- Bessie Kirkwood

o   Lot 3- Gwen Jones

o   Lot 4- Lewis Ellis

·         8.) Lot behind Willie B. Warren on Coanza- 1.5 hours -$116.25/$77.50Inv

·         9.) Lot on North side of 1219 Cherry St. – 1 hour - $77.50

·         10.) Lot 300 Block South 5th St-1.5 hours - $116.25Inv

·         11.) Lot corner Popular & Porter- 1 hour - $77.50Inv

·         12.) 500 Block Rightor behind Old Safeway- .5 hour - $38.25Inv corrected 01/06

·         13.) 500 Block Rightor behind PC housing- Rogerline & Gloria Johnson-.5 hour - $38.25Inv-corrected 01/06

·         14.) Corner York & Pecan- .5 hour - $38.75Inv

·         15.) 400BlkElm (Southside)across from Credit Union- 262 E1/2 Phillips Gp-3.5 hours - $271.25/$116.25Inv

·         16.) 400 Block Elm (Northside) next to Credit Union -124-125 Phillips Group- 2 hours - $155.00

·         17.) 100 Block Frank Frost – 3 hours - $232.50

·         18.) 200 Block St Francis at Arkansas (Southside)- 1.5 hours -  $116.25

·         20.) Corner Pecan and Jefferson (Eastside) – 1 hour - $77.50

·         21.) South East Corner Lot Park & Ashlar-1 hour - $77.50

·         22.) South West Corner Lot Park & Ashlar- Quanita Jackson- Lot 1 Block       70- 1 hour - $77.50

·         24.) Lot North of 334 South Coanza- Leola Green- Lot 18 Block 71-1.5 hours - $116.25

·         25.) Lot on Oakland Between Suddenlink office and Satellite Station-1 hour - $77.50

·         31.) Corner lot Pecan & Mcdonough - .5 hour - $38.75

·         32.) 181 Oakland – Robert Titus-5 hour - $387.50

·         33.) 144 Military Rd.- Robert Titus- 2 hours - $155.00

New Lots

·         35.) 149 South Baringo St. -.45 hour- $58.13

·         36.) Hwy 49 &Russell/Devilla- 2.5 hour- $193.75

Request for Extension

 ·         743 Aaron St.- James Mayfield

·         

     Fuel

·         GMC  Truck –

·         Oil Change-

Lots with piles of debris

·         727 Pecan St.- owner

·         Joe Brady Dr. owner

·         1172 Ohio St.- owner

 

Abandoned House List for City Council –  submitted to

Daily World in public notice

·         216 Beech St.- Johnny Williams

·         1433 Perry Ext. – Augusta Mckinney

·         100 Neil Rd.- Roberts,

·         339 S. 6th St. – James Barton

·         316 Jefferson St.

·         743 Aaron St.- Jordan Redd

·         Miron Billingsley-

o   1158 Ohio St.-

o   1160 Ohio St.-

 

Lien, Citation, or Affidavit Issued

 

         NONE 

Future Weekly Activities

·         Attend various commissions.

·         Registered for Floodplain manager webinar class -June 30

·         Membership Renewal- American Association of Code Enforcement

·         Meeting to discuss policy and procedures for Occupational Licenses that are delinquent

·         HVAC/R- Re-certification- Registered for July 1- in Jonesboro

·         Update file with current businesses requiring Occupational Licenses

 

Follow-up Activities

 

·         Focus on Lots and clean up efforts

·         Review Cases to Close Out and Update

·         Contact Railroad Company regarding overgrown grass

·         Canvassing neighborhoods

·         Invoices for demolished properties

·         Proposed adopting of Mechanical ordinance- Per City Attorney

 

Staff Concerns 

·         None

 

CITIZEN REQUESTS

Request Date

Address of Property in Violation

What are you concerned about?

 

 

 

 

6/25/2010

POPLAR / MARKET

Overgrown lot and yard

 

 

 

 

 

Response Summary

 

 

 

Response Date

Response

 

 

 

6/25/2010

VIEWED THE PROPERTY; NOTIFYING THE OWNER

 

 

 

 

 

 

 

 

Request Date

Address of Property in Violation

What are you concerned about?

 

 

 

 

6/25/2010

998 WALNUT

ABANDONED VEHICLE

 

 

 

 

 

Response Summary

 

 

 

Response Date

Response

 

 

 

6/25/2010

WE SITED THE VEHICLE ON THIS PROPERTY

 

 

 

 

 

 

 

 

Request Date

Address of Property in Violation

What are you concerned about?

 

 

 

 

6/25/2010

1307 CHERRY

OVERGROWN AND ABANDONED HOME, SEVERELY BURNED

 

 

 

 

 

Note Summary

 

 

 

Note Date

Note

 

 

 

6/25/2010

CITIZEN NEXT DOOR CALLED REGARDING THIS PROPERTY

 

 

Response Summary

 

 

 

Response Date

Response

 

 

 

6/25/2010

SPOKE WITH MRS COLLIER-WITHERSPOON, SHE IS NOT THE OWNER (HER BROTHER TRUMAN RICE) SHE IS THE CARE TAKER AND WILL BE THE CONTACT REGARDING ALL OF MR. RICE PROPERTY.

 

 

 

 

 

 

 

 

Total Records: 3

 

 

 

Code Enforcement

Case Date

Property Owner

Property Address

Notes

Letter

Status

Assigned To

Group: 26.2006-Maintaining Inoperable or Other Damaged Vehicles on Property

6/25/2010

Larry Dellk

603 E Park Ave

GREEN 2 DOOR; 2 FLAT TIRES; VEHICLE NOT WORKING

 

 

Patrick Allen

6/25/2010

PATRICIA BOWDEN

4 LINCOLN CT

GRAY 4DR GRAND PRIX; DAMAGED FRONT DRIVER SIDE BODY AND FLAT

Yes

001: Open

Patrick Allen

6/25/2010

FRANK E HOOKS SR.

17 LINCOLN CT

WHT INTRIGUE; 1 FLAT DR TIRE; 2 FLAT PASS TIRE

No

001: Open

Patrick Allen

6/23/2010

Allen W. Harpole

1445 SPRINGDALE

LESABRE 4 DR WHT

No

001: Open

Joshua McIntosh

6/23/2010

Allen W. Harpole

1445 SPRINGDALE

EIGHTY EIGHT SILVER 4 DR

No

001: Open

Joshua McIntosh

6/23/2010

Allen W. Harpole

1445 SPRINGDALE

ENVOY WHT ; 2 FLAT TIRES

No

001: Open

Joshua McIntosh

6/23/2010

Allen W. Harpole

998 WALNUT

LIMITED 4 DR GRAY CAR

No

001: Open

Joshua McIntosh

Group Total: 7

Group: Chapter 5.04.07- Dumping prohibited, container location

6/25/2010

TOM & MARY WYMAN

327 N 8TH ST

Illegal dumping OF BOAT AND TIRES

Yes

001: Open

Patrick Allen

Group Total: 1

Group: Chapter 5.12- Maintenance of Real Property

6/25/2010

George W & Jeanette Burney

815 Kentucky ST.

Overgrown Lawn

No

001: Open

Joshua McIntosh

6/25/2010

James & Linda Arnold

824 & 826 Poplar ST.

Lawn Overgrown

No

001: Open

Joshua McIntosh

6/25/2010

Willie Kathline Hughes

733 Cooke ST.

Overgrown Lawn

No

001: Open

Joshua McIntosh

6/25/2010

Nancy Heard

715 Cooke ST.

Backyard overgrown & brush need cutting

No

001: Open

Joshua McIntosh

6/24/2010

D Mille Robert

500 ELM, LOT

Overgrown Lot

No

001: Open

Joshua McIntosh

6/24/2010

Zina E ET AL Richmond

905 Pecan ST

Overgrown lawn, 6/24/2010 2ND notice

Yes

001: Open

Joshua McIntosh

6/24/2010

Peter Beasley

307 &  309 Oakland Ave

Overgrown Lawn & Property Clean UP  4-28-2010.  Final Notice  5 / 25 / 2010,  6/24/2010 3RD & notice

Yes

001: Open

Joshua McIntosh

6/21/2010

JOSEPH BLUNDELL C/S DAVIS LARRY

1325 Springdale Rd

Trailor dismantled

Yes

001: Open

Patrick Allen

6/21/2010

Ben Watkins

1325 Springdale Rd

Trailor dismantled

Yes

001: Open

Patrick Allen

Group Total: 9

Total Records: 17

 

Permit Enforcement

Permit Date

Business Address

Owner Name

Effective

Assigned To

6/21/2010

209 N. 2ND STREET

Carolyn Hoskins

1/1/2010

Joshua McIntosh

Total Records: 1